Hiring Request: Adjuncts

Purpose

Procedures for submitting a hiring request for a temporary part-time faculty position.

Applicability

For hiring coordinators responsible for submitting hiring requests.

Prerequisites

Hiring Coordinator access is managed via the Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.

Procedure

4.1

Initiate Hiring Request

To initiate a request begin by hovering over Recruit on the navigation bar and select Manage Requisitions.        

• To view the applicant information for a requisition, click the value (numeric) under the Applicants column in the requisition listing
  

• Once selected, you will be brought to the Manage Applications page.
• Select the applicant’s name for which you will submit a hiring request.
  

Change the applicant’s status to Recommended for Hire.

• For more information on how to change an application status, see the “Changing Applicant Status and Disposition Reason” guide.

Complete the DRA, if necessary. See the Completing the DRA.

4.2

Attach Required Documents

Attach the documents required by OFAS to review the hiring request.

• Go to the Documents tab and select Add Attachment to upload the required documents.
   

• Within the Upload Attachment box, select Recommended for Hire from the Attach To drop down. Enter a title, browse for the required document, and select Save to upload a document.
  

• For a competitive hire, required documents include:
  1. Justification memo
  2. Interview Itineraries (if applicable)
  3. Transcripts
  4. Remote Work Memorandum of Agreement (if applicable)

• For a non-competitive hire, required documents include:
  1. Justification memo
  2. Transcripts

4.3

Complete Offer Details & LOU

To initiate the hiring request, go to the Statuses tab on the applicant’s Application Profile. The Recommended for Hire section should be expanded.

Complete the Offer Details information using the table below to identify the appropriate fields. 

Select the Save and Create New Letter button at the bottom of the page. 

The Letter of Understanding (LOU) will display:

1. Enter the course assignment and complete the description of duties on the LOU. 
2. You can preview the LOU by selecting the PDFicon to download a PDF or the preview  icon to preview the LOU within the offer letter text box.
3. To finalize the offer letter, scroll down and select the Save and Create Offer button.
4. Lastly, select the Submit for Approval button to submit the hiring request. The required approval queue will be determined by OFAS based on the type of faculty position.

4.4

Approved Hiring Request

• Once the hiring request is approved, you will receive an email notification.

• The offer letter will be sent by OFAS to the candidate’s UNMJobs application profile.
• When the offer letter is signed you will receive a email notification.

• To find the completed offer letter or check on the status of the hiring request by reviewing the Offer Details section on the Statuses tab. You can print or save a copy of the completed offer letter by clicking on the search  icon.

4.5

Onboarding and New Hire Paperwork

After the candidate has accepted the offer letter, OFAS will initiate electronic on-boarding for the applicant. New hire tasks will be sent to and completed by the hired candidate via UNMJobs. Please refer to the new faculty checklists found on OFAS website.