Creating a Requisition: Faculty
Purpose
How to create a faculty, temporary part-time faculty (TPT), or postdoctoral fellow requisition.
Applicability
Department level Hiring Coordinators who are responsible for the administrative oversight of the faculty, adjunct (TPT) and postdoctoral fellow posting.
Prerequisites
Hiring Coordinator access is managed via Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system. If you plan to initiate a hire please refer to the general principles and guidelines set forth in the, Faculty Hiring Guidelines, and UAPP Policy 2720: Equal Opportunity, Non-Discrimination, and Affirmative Action.
Procedure
Note: It is recommended that Hiring Coordinators use Google Chrome when creating requisitions in order to adjust the size of rich text boxes and increase ease of use when completing the position summary and qualifications sections.
4.1
Initiate Requisition
From navigation bar, hover over Recruit > Manage Requisition
Click Options > Add Requisition
4.2
Select Position Classification and Requisition Template
Select the appropriate position classification for the Job Title by clicking on the 
Requisition template are formatted for each position classification and employment area. To select the correct requisition template, form the Requisition Template field click on the icon. From the pop up window, select the Main and Branch Campus Template.
4.3
Details Section
Fields in red indicate it applicability to a faculty requisition. *Required Field: for saving requisition or moving to next page.
| Custom Field Name | Comments |
|---|---|---|
→ | Display Job Title * | Enter the title of the position, for example: Temporary Part-Time Faculty: Math & Statistics, Assistant Professor of Geography etc. |
→ | Employment Area* | Main and Branch Campus Faculty |
→ | Primary Location* | Hiring Department |
| Additional Location | --Not used for Faculty-- |
| Grade | --Not used for Faculty-- |
| Cost Center | --Not used for Faculty-- |
| Contact Phone | --Not used for Faculty-- |
→ | Employment Type* | Faculty |
→ | Currency* | United States Dollar |
→ | Compensation* | Choose from drop down menu |
→ | Range | If no range enter salary in both fields - This will not be visible to candidates on the posting |
| Referral Bonus | --Not used for Faculty-- |
| Applicant View Salary | --Not used for Faculty--- This will not be visible to candidates on the posting |
| Position Class Minimum Qualifications | The minimum qualifications must be consistent with Higher Learning Commission standards and compliant with the faculty hiring guidelines. |
→ | Exempt/Non-Exempt | Exempt |
| LoboTime Clock Only User | --Not used for Faculty-- |
| Background Check Required | --Not used for Faculty-- |
→ | Campus* | Choose from drop down menu |
→ | Appointment Percent* | 0 to 100 |
→ | Underutilization Information | Identifies if the position is underutilized, review the comments (auto populated) to see if applicable to your submission. |
→ | Type of Duration | Choose from drop down |
→ | Duration of Posting | All requisitions are open until filled. |
→ | For Best Consideration Date | Enter the FBC date if a specific date is desired for the posting. For TPT Continuous Recruitment enter the first FBC date in the series, update subsequent FBC dates in series as needed. |
→ | Posting Type* | Choose from drop down menu |
→ | Type of Position * | Choose faculty from the drop down menu |
| Non-Competitive Exception | Select reason from drop-down menu |
| Conditions of Employment | --Not used for Faculty-- |
→ | Application Instructions | Enter applicant instructions and department contact info for applicant inquires. |
→ | Advertising Resources | Recruitment Services can be utilized for paid faculty advertising. |
→ | Jobing.Com Posting | Free resource: see list of cross listing sites |
→ | HigherEdJobs.com Posting | Paid Advertising Resource |
→ | HigherEdJobs.com Diversity & Inclusion Email | Please note: Affirmative Action Email Blasts must be used with a HigherEdJobs.com posting. |
→ | HigherEdJobs.com Product and Cost Information | If utilizing a HigherEdJobs.com advertising, costs may apply. Visit UNMJobs Initiated Advertising for product and applicable cost information. |
→ | Primary Index for Recruitment Costs* | Enter index number to be billed or N/A |
| Index for Background Check/Fingerprinting | --Not used for Faculty-- |
| Account Code for Background Check/Fingerprinting | --Not used for Faculty-- |
→ | Department Contact* | Name |
→ | Department Contact Email* | |
→ | Department Contact Phone* | Phone |
→ | Comments | Used for communication to Employment Area. *If internal non-competitive, you must include the name and Banner ID of the candidate in this field. |
→ | Benefits Statement | Predefined field |
| STUDENT REQUISITION DETAILS - | THE FIELD "STUDENT TYPE" APPLIES TO STUDENT REQUISITIONS ONLY. |
| Student Type | --Not used for Faculty-- |
| -STAFF REQUISITION DETAILS- | THE FIELDS "STAFF TYPE" THROUGH "HR CONSULTANT" APPLY TO STAFF REQUISITIONS ONLY. |
| Staff Type | --Not used for Faculty-- |
| Salary Grade | --Not used for Faculty-- |
| Term End Date | --Not used for Faculty-- |
| Additional Requirements for this position | --Not used for Faculty-- |
| Shared Service Center Information | --Not used for Faculty-- |
| Shared Service Center Requested | --Not used for Faculty-- |
| HR Consultant | --Not used for Faculty-- |
| Staff Non-Competitive Exception | --Not used for Faculty-- |
| FACULTY REQUISITION DETAILS - | THE FIELDS "FACULTY TYPE" THROUGH "CIP CODE" APPLY TO FACULTY REQUISITIONS ONLY. |
→ | Faculty Type | Choose from drop down menu, required to post to correct career site |
→ | Academic Location | Choose from drop Down |
→ | Approval Number (If Applicable) |
|
→ | CIP Code* | CIP codes can be found at https://nces.ed.gov/ipeds/cipcode |
| Faculty Non-Competitive Exception- retired | Choose from drop down menu |
| UNMTEMPS REQUISITION DETAILS - | THE FIELDS "HIRING DEPARTMENT CODE" THROUGH "APPLICANT REVIEWERS" APPLY TO UNMTEMP REQUISITIONS ONLY. |
| Hiring Department Code (UNMTemps Only) | --Not used for Faculty-- |
| Request By Name (UNMTemps Only) | --Not used for Faculty-- |
| Name of Temp(s) Requested (UNMTemps Only) | --Not used for Faculty-- |
| Email(s) of Temp(s) Requested (UNMTemps Only) | --Not used for Faculty-- |
| Work Schedule/Days (UNMTemps Only) | --Not used for Faculty-- |
| Length of Assignment (UNMTemps Only) | --Not used for Faculty-- |
| Potential Temp to Hire (UNMTemps Only) | --Not used for Faculty-- |
| Supervisor Name (Last, First) (UNMTemps Only) | --Not used for Faculty-- |
| Supervisor UNM ID (UNMTemps Only) | --Not used for Faculty-- |
| Position "Reports To" Name (Last, First) (UNMTemps Only) | --Not used for Faculty-- |
| Position "Reports To" UNM ID (UNMTemps Only) | --Not used for Faculty-- |
| Labor Index Code (UNMTemps Only) | --Not used for Faculty-- |
| Labor Account Code (UNMTemps Only) | --Not used for Faculty-- |
| Required Approvers (Last, First) (UNMTemps Only) | --Not used for Faculty-- |
| Applicant Reviewers (Last, First) (UNMTemps Only) | --Not used for Faculty-- |
*Required Field: Required fields are fields that are either delivered fields required by the system or fields that were required by all employment are Fields and Pre-Redesign Availability
4.4
Description and Qualifications Section
Please note the job ad formatting is: Font = Arial, Size = 2. To ensure professional formatting of the job ad, please verify that the text entered into the description and qualifications section is of the same font and size.
Description: Enter position summary in both Internal and External Tab. If copying information from another document, use the
button to preserve the formatting of the text.
Qualifications: Enter both Minimum and Preferred Qualifications using the format in box. If copying information from another document, use
button to preserve the formatting of the text. DO NOT USE IDEAL TAB.
Include the diversity preferred qualification in all requisitions:
"A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities."
Keywords: Enter key words that will be searchable by applicants.
4.5
Hiring Team Section
Primary Owner: Hiring Coordinator (formerly Search Coordinator)
Hiring Manager: Search Committee Chair or Hiring Official for TPT postings. Note: You can only select a user from within the ORGs you have access to. If you do not have access to the ORG associated with the Search Committee Chair’s primary position, please leave the field blank and leave a note in the comments field so OFAS can add the search committee chair to the requisition.
Reviewers: Add the search committee members to the reviewers section by selecting the
icon. You will be brought to an alphabetical list of all active users in the system. It is recommended to search either by name on UNM ID number to locate the members of the search committee.
Once the committee member’s record has been identified, select his/her name and continue searching for all additional committee members. Once all committee members have been identified, select Add. To request a guest user to be listed as a reviewer email: faculty@unm.edu
Interviewers: Do not use
4.6
Attachments Section
Upload the required Attachments in the Document section by selecting
. Enter the title of the document in the title field, locate the attachment, and save to upload the attachment.
Required Attachments
Competitive Posting Attachments | Non-Competitive Posting Attachments |
|---|---|
Copy of all advertisements to be used | Justification Memo |
Position analysis memo (PAM) describing how the search will be conducted | Remote Work Memorandum of Agreement (if applicable) |
Charge to the Search Committee, if applicable |
|
4.7
Approvals Section
Add the Required Approvers based on your college’s preferences. To add an approver select the plus
icon. The minimum number of approvals required by OFAS is given below. To add the required approvals, select the plus
icon next to User to add each approver.
To select the name of the approver, select the