Creating a Requisition: Faculty

Purpose

How to create a faculty, temporary part-time faculty (TPT), or postdoctoral fellow requisition.

Applicability

Department level Hiring Coordinators who are responsible for the administrative oversight of the faculty, adjunct (TPT) and postdoctoral fellow posting.

Prerequisites

Hiring Coordinator access is managed via Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system. If you plan to initiate a hire please refer to the general principles and guidelines set forth in the, Faculty Hiring Guidelines, and UAPP Policy 2720: Equal Opportunity, Non-Discrimination, and Affirmative Action. 

Procedure

4.1

Initiate Requisition

1. From navigation bar, hover over Recruit > Manage Requisition

1. Click Options > Add Requisition

4.2

Select Position Classification and Requisition Template

Select the appropriate position classification for the Job Title by clicking on the icon from the Position Class field. The pop up window will display all of the faculty, staff and student position classifications organized by employee classification. To view the list of position classifications, select the  icon next to the desired employee class. Note: You can search for the desired position classification using the search feature at the top of the pop up window. Please note the employee classification listed under the Parent column to ensure that you select the appropriate employee classification (FY, F9, FT, or FP) based on the type of position you are trying to hire. For Adjunct/TPT use ID 0237.

Requisition template are formatted for each position classification and employment area. To select the correct requisition template, form the Requisition Template field click on the icon. From the pop up window, select the Main and Branch Campus Template.

4.3

Details Section

Fields in red indicate it applicability to a faculty requisition. *Required Field: for saving requisition or moving to next page.

*Required Field: Required fields are fields that are either delivered fields required by the system or fields that were required by all employment are Fields and Pre-Redesign Availability

4.4

Description and Qualifications Section

Please note the job ad formatting is: Font = Arial, Size = 2. To ensure professional formatting of the job ad, please verify that the text entered into the description and qualifications section is of the same font and size.

• Description: Enter position summary in both Internal and External Tab. If copying information from another document, use the  button to preserve the formatting of the text.

• Qualifications:  Enter both Minimum and Preferred Qualifications using the format in box. If copying information from another document, use button to preserve the formatting of the text. DO NOT USE IDEAL TAB.
  • Include the diversity preferred qualification in all requisitions:  
    
    • "A demonstrated commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities."

• Keywords: Enter key words that will be searchable by applicants.

4.5

Hiring Team Section

• Primary Owner: Hiring Coordinator (formerly Search Coordinator)
• Hiring Manager:  Search Committee Chair or Hiring Official for TPT postings. Note: You can only select a user from within the ORGs you have access to. If you do not have access to the ORG associated with the Search Committee Chair’s primary position, please leave the field blank and leave a note in the comments field so OFAS can add the search committee chair to the requisition.
• Reviewers: Add the search committee members to the reviewers section by selecting the  icon. You will be brought to an alphabetical list of all active users in the system. It is recommended to search either by name on UNM ID number to locate the members of the search committee.
  • Once the committee member’s record has been identified, select his/her name and continue searching for all additional committee members. Once all committee members have been identified, select Add. To request a guest user to be listed as a reviewer email: faculty@unm.edu
• Interviewers: Do not use

4.6

Attachments Section

• Upload the required Attachments in the Document section by selecting . Enter the title of the document in the title field, locate the attachment, and save to upload the attachment.

Required Attachments

4.7

Approvals Section

• Add the Required Approvers based on your college’s preferences. To add an approver select the plus  icon. The minimum number of approvals required by OFAS is given below. To add the required approvals, select the plus  icon next to User to add each approver.

• To select the name of the approver, select the  icon. The number next to the approver indicates the order which the requisition will be approved.

OFAS requires the following approvers for both competitive and non-competitive hiring requests:

4.8

Approval Queue for Continuing, Visiting and Research Faculty Requisitions

For the final level of approval, select both OFAS Approver1 and OFAS Approver2 for the employment area approver. Once OFAS Approver1 has been selected, click on the icon to add the OR statement and to open up the selection box for which you will select OFAS Approver2. This can be done at all approval levels if there are multiple people who may approve requisitions at that required level.

1. Chairperson
2. College Approver
3. OFAS Approvers using the “Or” statement (ex. OFAS Approver1 or OFAS Approver2 )

4.9

Approval Queue for Temporary Part-Time Faculty Positions

1. Chairperson
2. College Approver
3. OFAS_TPT Approver using the “Or” statement (ex.  OFAS_TPT Approver1 or  OFAS_TPT Approver2 )

4.10

Requisition Section

• Priority: Select medium (requisitions will be reviewed in order of receipt regardless of priority selected)
• Openings: Enter number of hires from this requisition or selecting the Ongoing checkbox for continuous recruitment.
• Target Hire Date: Enter the anticipated start date
• Do Not Allow to Apply - Never check this box!
• Click 

4.11

Review Job Ad

• The job ad will preview as it appears for applicants. If you see any formatting errors on this page, those will also display to the applicants. The font for the job ad is Ariel, size 2.

  Review the Job Ad section for accuracy and, if acceptable click.

• If changes to the job ad are required, select the button and edit the fields on the first page of the requisition.
• Click Next through the Application Workflow and Applicant Review sections as these are not editable.

• Finally, click and it will go to the Approvers identified in the Approvals Section

4.12

Submit Requisition for Approval

4.13

Requisition Approval

• As the requisition is approved by each person identified in the queue, you will receive the following email notification.

• Once the final approval has been received, OFAS will post the job on the applicable internal and external career sites.

4.14

External Non-Competitive Requisitions

External non-competitive hires create an external job posting that can be sent to the external applicant.

• Once the requisition receives final approval, you will receive an email notification.
• To locate the link to the posting, from navigation bar, hover over Recruit and click Manage Requisition in order to display your list of requisitions.

• Click the drop down icon and select Edit Postings from the list.
  

• Scroll down to Non-Competitive under Career Sites to find the link
  

• Cut and paste the link into an email and send to the identified candidate.

4.15

Internal Non-Competitive Requisitions

Internal non-competitive hires create an external job posting that are only visible through the UNMJobs Career Center to the current UNM employee identified in the comments section of the requisition. You must include the name and Banner ID of the candidate in the comments section.

• Once the requisition receives final approval, you will receive an email notification.
• Provide the requisition number and title (ex. req123)
• The applicant should be directed to the internal Career Center in UNMJobs which is located at unmjobs.unm.edu
• Once the employee has logged in to UNMJobs using their UNM NetID and password, the Career Center can be found under the under the UNMJobs menu.
  

• Search for the requisition number in the Keyword and ReqID field.
  

• To apply, select the Apply Now  icon and follow the application instructions.

Resubmitting a Denied Requisition

If you receive a notification that your requisition was denied, the requisition can be resubmitted without creating a new requisition.

From the Manage Requisitions page, locate the denied requisition. Denied requisitions state “Denied” under the Status column of the requisition listing. Approver comments can be viewed by clicking the status for the requisition.

From the Manage Requisitions page, locate the denied requisition and select the down arrow  icon to display the menu below. Select Edit.

Scroll to the bottom of the page and change the status to Draft.

Support

For questions and support concerning Main & Branch Campus Faculty contact the Office of Faculty Affairs and Services:

• Email: faculty@unm.edu

• Phone: 505-277-4528

  Have feedback? Send us an email.