Create a Requisition - HSC FCO

Purpose

How to create a faculty, temporary part-time faculty (TPT) adjunct, or postdoctoral fellow requisition.

Applicability

Department level Hiring Coordinators who are responsible for the administrative oversight of the faculty, adjunct (TPT) and postdoctoral fellow posting.

Prerequisites

Hiring Coordinator access is managed via Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.

Procedure

HSC Faculty Contracts Requisition submission deadline is 7 business days before the desired posting date.

Initiate Requisition

From navigation bar, hover over Recruit and click Manage Requisition

Under Options click Add Requisition

Select Position Classification and Requisition Template

Select the appropriate position classification for the Job Title by clicking on the open icon from the Position Class  field. The pop up window will display all of the faculty, staff and student position classifications organized by employee classification. To view the list of position classifications, select the  icon next to the desired employee class. Note: You can search for the desired position classification using the search feature at the top of the pop up window. Please note the employee classification listed under the Parent column to ensure that you select the appropriate employee classification (FY, FT, or FP) based on the type of position you are trying to hire.

Requisition template are formatted for each position classification and employment area. To select the correct requisition template, form the Requisition Template field click on the open icon  From the pop up window, select the Health Sciences Center Faculty Template.

Complete Details Section

Enter the applicable requisition fields based on the table below.
 

*Required Field

Complete the Description and Qualifications Section

Please note that job ad is formatting with Font = Arial, Size = 2. To ensure professional formatting of the job ad, please verify that the text entered into the description and qualifications section is of the same font and size. You can now toggle to full screen mode for easy editing!

• Description: Enter position summary in both EXTERNAL and INTERNAL Tab. If copying information from another document, use the paste from Word button

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   to preserve the formatting of the text.

• Qualifications:  Enter both Minimum and Preferred Qualifications using the format in box. If copying information from another document, use the paste from Word button

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   to preserve the formatting of the text. DO NOT USE IDEAL TAB.

• Keywords: Enter key words that will be searchable by applicants (if desired).

• IMPORTANT NOTE: Alternative Formatting Instructions

  • When inputting text into the Description and Qualifications (especially when copying and pasting), you can use HTML coding to properly format the verbiage, fonts, bullets, etc.

  • Follow the instructions below.

    1. Open an HTML editing tool such as: WordHTML or WordtoHTML.

    2. Type or paste the text you want to use into the Word editor box

    3. Refer to the HTML box/tab for the HTML code to use

    4. Copy the HTML text

    5. In the Job Req click on 

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       and paste the HTML code into appropriate box "Description (internal and external) or Minimums".

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       to check formatting:

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Hiring Team Section

Requisition Owners 

• Primary Owner: Hiring Coordinator (formerly Search Coordinator)

• Owners: You can add additional owners here if desired for departments that have two or more staff on their faculty HR team

Applicant Reviewers

• Hiring Manager:  Department Approver (i.e. Department Administrator)

• Reviewers: Add the search committee members to the reviewers section by selecting the Add Reviewers icon

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  . You will be brought to an alphabetical list of all active users in the system. It is recommended to search either by name on UNM ID number to locate the members of the search committee.

• Once the committee member's record has been identified, select his/her name and continue searching for all additional committee members. Once all committee members have been identified, select the add icon

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  .

• (Must consist of at least 3 members and must include one female and one minority. Cannot be the same person.)

• IMPORTANT NOTE: If a search committee member is not a User in UNMJobs (i.e. a resident or an affiliate, etc ) please provide their First and Last name and email address in the Comments Box so access can be provided to review applicants. 

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• HSC FCO will email you the Reviewer's:

  • User Name

  • Temporary Password

  • And the sign in link

Do not Complete Applicants Interviewers

ATTACHMENTS SECTION

Upload the required Attachments in the Document section by selecting the Add Attachment  icon. Enter the title of the document in the title field, locate the attachment, and select Save  to upload the attachment.

Competitive Posting Attachments:

• Copy of all advertisements to be used

• Position analysis memo (PAM) describing how the search will be conducted

• Screening tool(s) to be used to assess applicants

• Recruitment/Hire approval 1. School of Medicine PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or 2. CON, COP, COPH, HSLIC - HSC Director for Faculty Academic Affairs approval

Non-Competitive Posting Attachments:

• Recruitment/Hire approval 1. School of Medicine PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or 2. CON, COP, COPH, HSLIC - HSC Director for Faculty Academic Affairs  approval

• CV

• Justification Memo

TPT Competitive Posting Attachments:

• Copy of all advertisements to be used (full, modified, abbreviated)

• Position analysis memo (PAM) describing how the search will be conducted

• Screening tool(s) to be used to assess applicants

• Recruitment/Hire approval 1. School of Medicine PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or 2. CON, COP, COPH, HSLIC - HSC Director for Faculty Academic Affairs  approval

TPT Non-Competitive Posting Attachments:

• Recruitment/Hire approval 1. School of Medicine PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or 2. CON, COP, COPH, HSLIC - HSC Director for Faculty Academic Affairs  approval

• CV

• Justification Memo

Post Doc Non-Competitive Posting Attachments:

• Post Doc Contract and Information Form (PDCIF)

• Signed LOO

• CV or NIH Biosketch

• Justification memo

REQUIRED APPROVALS SECTION

• Add the required approvers based on your department preferences. To add an approver select the plus icon

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• The minimum number of approvals required by HSC FCO is stated below. To add the required approval categories, select the 

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    icon next to Hiring Manager and User and select Done

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  .

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• To select the approver, select the open icon

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  . (See graphic below). The number next to the approver indicates the order which the requisition will be approved. HSC FCO requires the following approvers for both competitive and non-competitive hiring requests:

1. Department Approver ( = Hiring Manager)

2. HSC FCO Approvers using the "Or" statement (ex. Approver 1, HSC or Approver 2, HSC) for Faculty and

3.  Approver 3, HSC for TPT's and Post Docs.

Please Note: If the minimum required approvals are not selected, the requisition will not be posted and the hiring request will not be approved by HSC FCO.