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Submitting a Hire Request for Faculty HSC FCO

Submitting a Hire Request for Faculty HSC FCO

Submitting a Hire Request for Faculty - HSC FCO

Purpose

Procedures for submitting a hiring request for a faculty position.

Applicability

For hiring coordinators who will be responsible for submitting hiring requests.

Prerequisites

Hiring Coordinator access is managed via the Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.

Procedure

HSC Faculty Contracts Offer Details submission deadline is 20 business days before the faculty’s start date.

Hover over Recruit on the navigation bar and select Manage Requisition.

  • To view the applicant information for a requisition, select the value (numeric) under the Applicants column in the requisition listing

  • Once selected, you will be brought to the Manage Applications page.

  • Select the applicant's name for which you will submit a hiring request.

For the hired applicant, change the applicant's status to Recommended for Hire.

  • For more information on how to change an application status, see the "Changing Applicant Status and Disposition Reason" guide.

Complete the DRA, if necessary. See the "Changing Applicant Status and Disposition Reason" guide.Attach the documents required by HSC FCO to review the hiring request.

  • Go to the Documents tab and select

    to upload the required documents.

  • Within the Upload Attachment box, select Recommended for Hire from the Attach To dropdown. Enter a title, browse for the required document, and select Save to upload a document.



    • For a competitive hire, required documents include:

      • Justification memo

      • Composite screening tools

      • Interview Itineraries (if applicable)

      • Signed LOO

      • SOM PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or CON, COP, COPH, HSLIC - HSC Director for Faculty Academic Affairs  approval

      • Equity Grid

    • For a non-competitive hire:

      • Justification memo

      • Signed LOO

      • SOM PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or CON, COP, COPH, HSLIC - HSC Director for Faculty Academic Affairs  approval

      • Equity Grid

To initiate the hiring request, go to the Statuses tab on the applicant's Application Profile. The Recommended for Hire section should be expanded. Complete the Offer Details information using the table below to identify the appropriate fields.

Field Name

Value

Notes

Start Date*

Employee's start date.

Should match start date stated in LOO.

Hiring Manager*

Committee Chair or Hiring Official

Defaults from Requisition

Location*

Hiring Department

Defaults from Requisition

Compensation*

12 Month Base Salary

Defaults from Requisition

Currency:*

United States Dollar

Defaults from Requisition

Wage Type*

Annual

Defaults from Requisition

Salary*

Annual salary from LOO



Notes

Notes or Comments



Work-Study Type

Leave Blank



Position Number*

Enter position number or "Create New" if a new position is being requested.

Use position number NBFLVA for Full VA hires

Index and Account Code*

Index and Account Code

Only one index can be used to set up a new position. If multiple indices are required, a labor distribution ePAF can be submitted once the employee's job record has been created.
Use 3U10 as the index for Full VA hires.

Account codes: Faculty use 2000, Post Doctoral Fellows use 20F0

Appointment Percent*

Appointment Percent

Format as XXX.XX. Should match total Appt% given in LOO.

Personnel Date*

Start Date

Should match start date stated in LOO.

Contract Start Date*

Start Date

 Should match start date stated in LOO.

Contract End Date*

End of Fiscal Year

06/30/XXXX

Job End Date*

Leave Blank



Probation/Trial Period End Date

Leave Blank



Supervisor Name*

Supervisor Name



Supervisor UNM ID*

Supervisor UNM ID



Supervisor Title

Leave Blank



Supervisor Phone

Leave Blank



Supervisor Email

Leave Blank



Skip over the Staff Only Fields (Next 10 Fields) to Faculty Only





Primary Discipline (Faculty Only)*

Select Clinical if FTE is mostly clinical



Academic Title(Faculty Only)*

Should match Rank in LOO, Spell out with name of the College or Department

i.e, Clinician Educator-Assistant Professor of Pathology or Professor of Internal Medicine , Lecturer II of Nursing

Faculty Type (Faculty Only)

*

Should match Rank in LOO



Rank (Faculty Only)*

Should match Rank in LOO



Appointment Status or Track( (Faculty Only)*

Select appropriate track



Review Type*

Select appropriate next review type

Tenure track = Mid-Probationary

Mid-Probationary Review Date

Enter appropriate next review date

Flex track = 06/30/three years from start date Clinician Educator = 06/30/three years from start date Tenure track = Mid-Pro date in LOO

Tenure Review Date

Enter Tenure review date from LOO