1. Creating a Staff Requisition
- Former user (Deleted)
- Alisha Lujan
- Rita Rodriguez
Purpose
Department creation of Requisition for Staff.
Applicability
Hiring Coordinators who are responsible for the administrative oversight of the Staff postings.
Prerequisites
Hiring Coordinator access is managed via the Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.
Procedure
Initiate Requisition
Log in to UNMJobs-there are 2 options to access UNMJobs:
- From the UNM home page (www.unm.edu) click on UNMJobs (located about half way down the page), then click on the turquoise box
OR
- Log in to my.unm.edu and click on UNMJobs on the right hand side underneath UNM Business Applications/Transaction and Real-time Query Systems
From the Navigation bar, hover over Recruit and click Manage Requisition.
Click Options, click Add Requisition.
Select Position Classification and Requisition Template
In the Create Requisition screen, in the General Tab, select the appropriate Job Title by clicking on the 
icon from the Position Class field.
To verify if the position classification you are selecting requires additional approval, click on the following link, Classifications Requiring HR Compensation Approval Prior to Use. For the Program and Strategic series, HR Compensation approval is required for both new and backfill requests. If approval has not yet been obtained, submit the request for Compensation Review at the following link - Classification for Posting Request or send an email to comp@unm.edu.
If the position classification selected requires Approval from another University Department, submit your request to the email listed on the 'Classifications Requiring HR Compensation Approval Prior to Use' webpage.
- Note, If the classification listed under the "Approval from another Department" section, also has a "7" or higher as a second digit, the classification may require HR Compensation approval in addition to the specified department listed.
- Note, if the position classification selected requires approval from The Office of Advising Strategies (OAS), to help expedite the review by OAS, add Stephanie Hands, Director of Advising Strategies in the approval queue following any internal required approvers internal to your department and HR Approver as the last approver, within the requisition through UNMJobs. See 'Approval Section' below for further instructions on how to add a 'User.'
A pop-up window will display all faculty, staff, and student position classifications. To select a title, select the 
icon next to the classification to drill down to the title OR enter the job title or keyword in the Title search box or p-class code in the ID search box and click Search. Click the appropriate job title to populate information into the Position Class field.
»» 
Select Requisition Template using the search icon , and selecting the appropriate Requisition Template for the correct employee classification. **Always select the correct employee classification (job title)-do not select 'on-call' as this will not pull in the correct classification information. Click the appropriate job title to populate information into the Requisition Template field.
»» 
Details Section
The following table has fields listed in the Details Section with notes as to how to use them. * Required Field
| Field Name | Notes | |
|---|---|---|
Display Job Title * | Working Title, cannot be an established position title from the Position Classification Description listing. | |
| Employment Area * | Staff | |
| Primary Location * | Hiring Department | |
| Additional Location(s) | -not used | |
Grade | -not used | |
| Cost Center | -not used | |
| Contact Phone | -not used | |
| Employment Type * | Staff, choose Full Time or Part Time | |
| Currency * | United States Dollar | |
| Compensation * | Choose from drop down | |
| Range | Min to Mid salary range will auto populate. Do not change. | |
| Referral Bonus | -not used | |
| Applicant View Salary | Salary range that will show on job ad | |
| Position Class Minimum Qualifications | Auto populated | |
| Exempt/Non-Exempt | Select Exempt or Non-Exempt | |
| LoboTime Clock Only User | Check if department is a LoboTime clock only user | |
| Background Check Required (Temp/On-Call) | If the on-call/temporary classification being used requires a background check as a "Condition of Employment" outlined in the Position Description Classification, this field should reflect "Yes." If the position does not require a background check as a "Condition of Employment," a background check is at the department's discretion. Department will determine if their position meets the criteria as outlined in UAP 3280: Background Checks, Section 2. All regular staff positions (including term and contract) will require background checks. | |
| Campus * | Choose from drop down | |
| Appointment Percent (0 to 100) * | 0 to 100 | |
| Underutilization Information | Auto populated | |
| Type of Duration | Choose from drop down | |
| Duration of Posting | Length in days, weeks, or specific date for hard close date **Minimum posting lengths are listed below. Please note For Best Consideration Dates and Hard Close dates cannot fall on a Saturday/Sunday or a holiday.
| |
| For Best Consideration Date | Leave blank & enter desired length of posting in the Comments field. | |
| Posting Type * | Choose from drop down | |
| Non-Competitive Exception | Choose from drop down if a non-competitive hire
| |
| Conditions of Employment | Auto populated | |
| Application Instructions | Follow directions in box | |
| Advertising Resources | Follow directions in box | |
| Jobing.com Posting | Free advertising resource | |
| HigherEdJobs.com Posting | Paid advertising resource | |
HigherEdJobs.com Diversity & Inclusion Email | Paid advertising resource | |
| HigherEdJobs.com Product and Cost Information | See instructions | |
| Primary Index for Recruitment Costs * | NA or provide index number (Must provide index number if requesting paid advertising) | |
| Index for Background Check/Fingerprinting | if applicable | |
| Account Code for Background Check/Fingerprinting | if applicable | |
| Department Contact Name (Last, First) * | Name | |
| Department Contact Phone * | Phone | |
| Department Contact Email * | ||
Comments | Used for communication to Employment Area | |
Eligible for Remote Work: | Choose from drop down | |
| Remote Work Statement | Used for communication to Employment Area of what type of remote work the department will be considering (hybrid, in-state remote, out of state remote).
| |
| STUDENT REQUISITION DETAILS - | The field "Student Type" applies to student requisitions only. | |
| Student Type | -not used | |
| STAFF REQUISITION DETAILS - | The field "Staff Type" through "HR Consultant" applies to staff requisitions only. | |
| Staff Type | Choose from drop down Any of the 3 Professional Intern titles must be posted as Term appointments. | |
| Salary Grade | Auto populated | |
| Term End Date | If required, date or text (ex: one year from date of hire) | |
| Additional Requirements for this position | Special requirements | |
| Shared Service Center Information | Follow directions in box | |
| Shared Service Center Requested | Yes or no | |
| HR Consultant | Choose from drop down | |
| FACULTY REQUISITION DETAILS - | The field "Faculty Type" through "CIP Code" applies to faculty requisitions only. | |
| Faculty Type | -not used | |
| Academic Location | -not used | |
| Approval Number (If Applicable) | -not used | |
| CIP Code (If Applicable) | -not used | |
| UNMTEMPS REQUISITION DETAILS - | The fields "Hiring Department Code" through "Applicant Reviewers" apply to UNMTemp Requisitions only. | |
| Hiring Department Code | -not used | |
| Position Number | -not used | |
| Request by Name | -not used | |
| Name(s) of Temp(s) Requested | -not used | |
| Email(s) of Temp(s) Requested | -not used | |
| Work Schedule/Days | -not used | |
| Length of Assignment | -not used | |
| Potential Temp to Hire | -not used | |
| Supervisor Name (Last, First) | -not used | |
| Supervisor UNM ID | -not used | |
| Position "Reports To" Name (Last, First) | -not used | |
| Position "Reports To" UNM ID | -not used | |
| Labor Index Code | -not used | |
| Labor Account Code | -not used | |
| Required Approvers (Last, First) | -not used | |
| Applicant Reviewers (Last, First) | -not used | |
Description and Qualifications Section
Please note that job ad formatting is with Font = Arial, Size = 2. To ensure professional formatting of the job ad, please verify that the text entered into the description and qualifications section is of the same font and size.
Description * : This area is for the Position Summary. The text box will default from the Job Description, customize for your department needs. If copying verbiage from another document in Word, use the Paste from Word icon 
to paste in the Description text box. Enter your Position Summary in both the Internal and External tabs.
Qualifications: This area is for preferred qualifications above and beyond the KSA's of the job description. Enter information in Minimum tab only. DO NOT USE IDEAL TAB. If copying verbiage from another document in Word, use the Paste from Word icon to paste in the Description text box.
Keywords : Enter keywords that you feel will assist applicants when they are searching for jobs.
Hiring Team Section
Primary Owner * : Hiring Coordinator
Hiring Manager * : Search by clicking on 
icon
Reviewers: Add the search committee members to the Applicant Reviewer(s) section by clicking on the 
. You will be brought to an alphabetical list of all active users in the system. It is recommended to search either by name or UNM ID. Once the name has been found, select name and continue searching for additional Reviewers. Click Add when finished. If a Guest User is needed, please specify in the Comments area in the Details Section.
Interviewers: Do not use.
Attachments: (equivalent to Documents tab) Upload the required documents for posting the Requisition by clicking on Add Attachment. NOTE-documents must be saved and uploaded as a PDF file only! Any other file type can cause system issues.
Enter the title of the document in the Title field, Browse for the attachment, and select Save to upload. Note: maximum file size for each attachment is 5MB, up to 10 documents can be attached.
Approvals Section
Add your Approvers using the plus icon 
. The Hiring Manager and HR Approver are the two required approvers. Your department may require additional approvers. Click on the
icon next to Hiring Manager (1st Approver), click on theicon next to User, then click Add. If you need to add additional Approvers, click on theicon next to User again.
To fill in the User field 
for the HR Approver, click on the
icon and type "Approver" in the Last Name field and "HR" in the First Name field. Click Search and select HRApprover. **DO NOT SELECT HRTC APPROVER**
To fill in the User field for additional approvers, click on the icon and type in Last Name, First Name in appropriate search fields. Click Search and select the appropriate name.
The Hiring Manager must be listed first as '1', and HR Approver must be listed as the last approver.
Requisition Section
The following table has fields listed in the Requisition Section with notes as to how to use them. * Required Field
| Field Name | Notes | |
|---|---|---|
| Requisition ID | The Requisition ID can be found in this field, once your requisition has been saved or submitted. | |
| Priority * | Select High, however Requisitions will be reviewed in order received. | |
| Openings * | Leave number field blank, check On Going box. | |
| Target Hire Date | Leave as default date. | |
| Requisition Status | Leave as populated (Draft should auto populate). As the requisition moves through the process, the status will change. Other statuses are Open, Closed, Cancelled, On Hold, and Denied. Statuses can be changed depending on need. | |
| Do Not Allow to Apply | DO NOT CHECK BOX, LEAVE BLANK. |
If the requisition is complete, click 
. If the requisition is not ready for submission, click 
.
*Helpful Hint - Be sure to save requisition often to avoid losing progress. If unable to save, scroll to top of requisition to see if there is an error message in red. The error message indicates required information in the requisition is blank and must be completed prior to saving.
Job Ad Tab
The job ad will preview as it appears for applicants. Review the Job Ad for accuracy. If acceptable, click . If changes to the Job Ad are required, select the
button and edit the fields in the General tab.
Application Workflow Tab
The Application Workflow tab is not editable, click 
.
Applicant Review Tab
The Applicant Review tab is not editable, click 
.
Finding Saved or Submitted and the Status of Requisitions
To find Saved or Submitted and the Status of Requisitions hover over Recruit, select Manage Requisition and a searchable list of the departments requisitions will appear. Click the job title to access the requisition.
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