EPAF Glossary

Term	Definition
Approval Category	Approval categories represent the purpose of the personnel action - the reason a personnel action is being created.
Approval Levels	Approval Levels represent the reporting hierarchy structure in your organization starting from the lowest level that needs to approve an EPAF.
Approval Type	Approval types are actions specific to the processing of a personnel action. For example, actions such as extending a term assignment, or ending and existing assignment.
Approver	Approvers process EPAFs to approve, acknowledge, return EPAFs to originators for corrections, or apply EPAFs to the database.
Completed	The EPAF has gone through all the appropriate approval levels and changed the employee's personnel record in Banner.
Current Tab	The Current tab is your EPAF inbox. This is where the EPAFs appear that require your approval or FYI.
History	The History tab shows EPAFs that have been approved or acknowledged by the Approver.
ID	Employee's 9 digit UNM ID
In My Queue	The "In My Queue" tab displays EPAF transactions for which you have been selected as an approver. These transactions are currently sitting in the originators queue. Approval by you is not required at this time but will be at some point soon.
Job Change Reason	Displays the type of change addressed by the EPAF. This information is drawn from the description of the approval category associated with the EPAF transaction.
Jobs Effective Date	The jobs effective date is the date the EPAF will apply in the Banner system. This date must not be less than the last paid date as indicated on the EPAF in which you are currently working. In some cases, the effective date may be equal to the last paid date, but it can never be less than the last paid date.
Last Paid Date	The last paid date represents the last day of the pay period. It is systemically populated by the payroll process.
Pending	The EPAF is waiting on approval.
Personnel Date	The personnel date is the date that the EPAF "should" happen. In best case scenario, the personnel date and jobs effective date will be the same.
Proxy	Proxies are individuals authorized to originate and/or approve in the absence of the original originator and/or approver.
Query Date	Displays the date the originator generates a new EPAF. Displays all active jobs as of this date.
Queue Status	The status of the EPAF with respect to the individual defined in the approval queue.
Returned	If an EPAF contains an error or incorrect data, instead of approving it, an Approver will return it for correction. To view a returned EPAF, click on the employee's name. The EPAF Originator has two options: Void or Update. Click Void to void the EPAF. This will permanently inactivate the EPAF. Click Update to make any changes to the EPAF.
Timesheet Org	This is the employee's hiring organization for time entry and exceptions.
Transaction Status	The status of the EPAF itself. For example, assume that a new online personnel action has been defined and filled out. The personnel action item is then submitted to a predefined approval queue for signatures. When the personnel action is submitted to the queue, the EPAF is considered to be in a Pending approval transaction status.
Voided	The EPAF has been voided but its history remains available.
Waiting	If an EPAF has been created and saved (but not submitted) it remains in the waiting status.