Transition a UNMTemps Employee to Regular Assignment

Purpose

This procedure explains how to transition a UNMTemps employee to a regular assignment

Applicability

Department hiring coordinators

Prerequisites

Required Security Role: Hiring Coordinator

Procedure

Action Items

• Confirm Eligibility for Temp-to-Hire (candidate must complete at least 90 days on assignment before becoming Regular).

• • Confirm that the temporary employee is eligible for temp-to-hire by sending a confirmation request e-mail to UNMTemps@unm.edu
  • Include the Name & Banner ID of the UNMTemps employee.
  • Education and Verification & completed Reference Checks may also be requested at this time.
  • A reply e-mail confirming eligibility will be sent within one (1) business day.

• Once UNMTemps confirms the Temp to Regular form was accurately completed, the following items must be included on the form:

• The department will need to confirm that a new position number is provided, along with a new start date. The monthly and hourly rate must also be on the form.
• Index and account codes are accurate. Once the UNMTemps approver reviews, it will be sent to an HR Consultant for review
  • The posting is competitive since the employee was competitively placed by UNMTemps.
  • The Position Title must match the current title held by the UNMTemps employee.
  • Once the position number, new start date and hourly rate are confirmed with the index and account code on the form.
  • Once it is all confirmed and completely filled out, it will be forwarded from UNMTemps to the appropriate HR Consultant for review and signature.
  • Email to the HR Consultant included the temp to hire request. Make sure there are no others within the hiring org with the same title. If there are, let the HR Consultant know in the email.
  • A SPET is required if there are, if not let the HR Consultant know in the email for the Temp To Regular Request.
  • Once the HR consultant approved the Temp to Hire conversion, log into UNMJobs and search for the req the individual was hired from. Select individual, click open the status tab.
  • Under "Recommended to Hire" click on "Create New Offer Letter." Change the offer letter details to include: New Hire Date, New Probationary Date, New Hourly Rate, New Position Number, NEE field (Only if the candidate didn't attend NEE as a temp).
  • Preview the new offer letter and remove any temp language and add the specific hire.
  • Save new offer letter and send to candidate.
  • Launch onboarding. Include all information and select Prom C.
  • Once the offer letter is signed, send the UNMTemps to Regular HRTC processing Email template to the HR Transaction Center to update the hire in Banner. Include attachments such as the signed offer letter, and HR Consultant approver email.

• Hiring Request Process for the Temp-to-Hire Position.

• • Once the applicant has applied, please proceed with creating the hiring request. Full instructions can be found on the Creating Hiring Request – Staff SOP.
  • In the Applicant Profile under the Summary tab, complete the following fields prior to starting the Hiring Request.
    • DRA Gender
    • DRA Race/Ethnicity
    • Did you attach the Hire Justification Memo?
  • Attach the following items to the Documents Tab:
    • Confirmation Email from UNMTemps verifying eligibility for Temp-to-Hire
    • Education Verification
    • Reference Checks
    • Onboarding Tasks
    • SPET Grid
    • Credit given for Education will require Official Transcripts
    • Justification Memo

• Create the hiring request