SOM Departments NSP-EPAF Reviewer/Approver Principles and Guidelines

Owned by Samantha Linney
Oct 01, 2024
2 min read

SOM ADMINISTRATION, DEANS FINANCE OFFICE

 

Purpose

To establish guiding principles when reviewing/approving SOM Departments submitting NSP-EPAF transactions for review and approval by SOM Deans Finance Office.

 

Scope

School of Medicine departments

 

Principles

SOM Departments are required to comply with the following University Policies when initiating and approving NSP-EPAF transactions:

  • UAP 2615: Non-Standard Payment Processing

  • UAP 2000: Responsibility and Accountability for University Information and Transactions

  • C140: Extra Compensation

  • UNM Payroll Schedule published annually on website

 

Guidelines

  1. Deadlines for submission to Deans Finance Office

a. Due to College/School/Division queue by 3rd day of each month

b. Exceptions to 1.a.

i. Year-end cutoff - Early payroll deadlines due early payroll processing restrictions

ii. Holiday Break cutoff - Early payroll processing due to Winter Break closure

  1. Supporting Documentation Requirements

a. Consistent with UAP 2000, departments are required to provide/maintain approved documentation for the following

 i.      Rate plans for shift/call coverage

 ii.      Verification of dates worked

iii.      Documentation for all incentives paid specific to terms of employment

iv.      Documentation for incentives paid specific to performance

 v.      Documentation for awards given based on approved set of criteria

b. Reviewers / Approvers should review all attached documentation for consistency with policy

i.      Transactions not consistent with policy will be returned for correction

  1. Business Purpose details

a. Business purpose clearly defines the primary purpose of the payment

b. Business purpose provides detail calculations to support the amounts being paid

c. Business purpose amounts detailed should agree to amounts being paid

  1. Resources

a. Link to Confluence website

i.      Employment Knowledge Base - Confluence (atlassian.net)

b. Link to EPAF Job aids

 i.      Job Aids :: EPAF | The University of New Mexico (unm.edu)

c. HSC Faculty NSP EPAF SOP