SOM Departments NSP-EPAF Reviewer/Approver Principles and Guidelines

a. Due to College/School/Division queue by 3^rd day of each month

b. Exceptions to 1.a.

i. Year-end cutoff - Early payroll deadlines due early payroll processing restrictions

ii. Holiday Break cutoff - Early payroll processing due to Winter Break closure

iii. After Holiday Break – extensions will be determined based on break schedule

a. Consistent with UAP 2000, departments are required to provide/maintain approved documentation for the following

 i.      Rate plans for shift/call coverage

 ii.      Verification of dates worked by faculty member

iii.      Documentation for all incentives paid specific to terms of employment

iv.      Documentation for incentives paid specific to performance

 v.      Documentation for awards given based on approved set of criteria

vi. Documentation and approvals for incentives not included in faculty FIBCI

b. Attachment Guidelines

i. No more than ONE document should be attached to each transaction
ii. Document not to exceed FIVE pages, maximum allowed
iii. Supporting documentation needs to be in a PDF format only when attaching to transactions in system
iv. Excerpts from LOO’s, Award letters, Rate plans, approvals, and calculations to support payment required
v. Attestation: Acceptable forms of attestation are email, smartsheet approval, internally generated form

c. Reviewers / Approvers should review all attached documentation for consistency with policy

i.      Transactions not consistent with policy will be returned for correction

a. Business purpose clearly defines the primary purpose of the payment

b. Business purpose provides detail calculations to support the amounts being paid

c. Business purpose amounts detailed should agree to amounts being paid

a. Link to Confluence website

i.      Employment Knowledge Base - Confluence (atlassian.net)

b. Link to EPAF Job aids

 i.      Job Aids :: EPAF | The University of New Mexico (unm.edu)

c. Resources found on Confluence Link

i. HSC Faculty NSP EPAF SOP

ii. Resident Physician EPAF Procedures to Pay Extra Compensation
iii. SOM Departments NSP-EPAF Reviewer/Approver Principles and Guidelines
iv. Graduate Assistantships – Processing NSPs
v. Faculty NSP ePAF Guide
vi. Staff NSP EPAF User Guide