HSC Faculty NSP EPAF SOP
- Samantha Linney
HSC Faculty Contracts Office Faculty NSP EPAF SOP
Table of Contents | |
|---|---|
| HSC NSP EPAF Process |
| Required BAR Roles |
| Default Routing Queue set up |
| Deadlines |
| Tips/reminders |
| Resources |
HSC NSP EPAF Process
BAR Roles
Default Routing Queue
NSP EPAF Deadlines
NSP’s EPAF Deadline remains the 3rd of the month.
Except when there are extreme high volume months or holidays (which cause Payroll to run early).
Exact Deadlines can be found here.
Reminders/Tips
Account Codes (The NSPs should have the corresponding description in the EPAF comments section):
200H Faculty Call
200G Faculty Extra Shifts
2005 (remains unchanged)
8/8ths UNM/VA faculty incentive pay continues to be processed on the old paper form. The department is responsible for obtaining Kristin Gates and HSC Finance approvals before bringing it to HSC FCO to complete processing it for payment. This process is the same for faculty who have recently terminated with UNM and are owed Incentive pay. The department should also submit a Payroll adjustment form with required signatures for terminated faculty.
If you are processing a Regent Professorship or Lectureship Award be sure and use EARN CODE 210 (Prizes and Awards) and ACCOUNT CODE 2000.
When requesting a shell suffix:
Be sure and provide the Name, Banner ID and what month the payment is for.
Copy in all HSC FCO Staff as we all cover for each other.
Query Date must be the 1st of the month
Include the phrase “Pre FIBCI/FCP Plan” in your comments. This is required in a addition to any other payment description.
Include the payment/dollar amount in your comments.
Use the correct current Position # for the faculty member - the easiest way is to look it up in SOM OAA database. Or by Banner ID in the all Employee Report in HR Reports on LoboWeb.
Use a unique “U” suffix (i.e. U1, U2, U3, etc.) for each incentive payment for that month. DO NOT USE OO or ZR
The Dept Level 1 Approver - MUST be the authorized “signature” on the index - HSC Finance is reviewing these and will be contacting departments and individuals who are out of compliance with the policy.
If you need to end a reoccurring or scheduled monthly payment contact HSC FCO via email. You cannot do this via an EPAF.
If using a restricted index be sure to use Faculty NSP HSC Restricted, JF0015.
Please note payment should be processed after the faculty has performed the work. Per UAP Policy 2615, Policy 2615: Non-Standard Payment Processing :: University Policy | The University of New Mexico