Staff Leave without Pay (LWOP) EPAF

Purpose:

This EPAF is only used for continuous Leave without Pay (LWOP) situations and to extend continuous LWOP. For intermittent LWOP, submit via the appropriate timekeeping system – LoboTime or PHATIME.

Required Attachments:

 Upload any required or supporting documents. Review the following policies for any required documents, such as the employee’s written request for LWOP, or military orders. Please note- Employee’s Medical Documentation should not be uploaded to the EPAF, it should be securely saved at the departmental level.

UAP 3440: Family and Medical Leave

UAP 3425: Military and Related Service Leave

UAP 3420: Leave Without Pay

 For instructions on how to attach a document in your EPAF please reference the EPAF Attaching Documents Job Aid. You will have 5 minutes to attach your document, otherwise the system will log you out and you will be required to log in again.

Access the EPAF Menu in LoboWeb

• Log in to my.unm.edu. Select Enter LoboWeb.

• Navigate to the Employee tab and select the Electronic Personnel Action Forms link and then New EPAF.

Select the EPAF Transaction:

• Enter the 9-digit Banner ID for the employee in which the action will be taken or search for the employee by clicking on the magnifying glass icon.

• The Query Date will default to today's date. The query date should be the effective date of the action. For example: Lobo Louie is approved to be on a LWOP status on July 1. The query date should be July 1^st.

• Select Staff Dept LWOP w/benefits, JS0065 from the Approval Category drop down menu.

• Select Go.

Open

• The Employee Job Assignments will populate. To select the correct active job that LWOP will apply to, click Active Jobs.  

Open

• Select the active staff record by clicking on the bubble in the Select column. Then click Go.

• Enter the required Leave and Return Details, Routing Queue Info, Comment, and click Save.

• To select any approval level for each category, click on the magnifying glass icon and select the following:

  • Dept Approver Level 2 – Staff 

  • College/School/Division Apprvr

  • HR Consultant - To find the HRC that supports your Department, click here

  • Employment Area Staff - HR Transaction Center Reps (select from Denise Rivera, Sandra Reyes, and Coleen Cox)

  • FYI Payroll at Approval - To find the appropriate EPAF contact click here

  • Applier, Select Applier.

• Use the comment box to clarify the request or add any additional information. Then click on Save.

• The screen should indicate that the EPAF has saved successfully. Now you can attach any required documents by clicking the Upload Documents link and then Save again.  

• After saving, review the information on the EPAF once more before submitting. If there are any warnings or errors that may appear, please make any necessary changes, save and click on Submit.

• The screen should indicate if the EPAF has been successfully submitted.  It will then route for approvals.

• To check for updates on the EPAF you have submitted, you can do so by navigating back to the EPAF menu and clicking on EPAF Originator Summary. You can check the EPAF status and view comments made by the approvers for any edits needed. Otherwise, you will receive automated emails as the EPAF gets approved at each level.