Onboarding Workflow Tasks

Employment Area

Type

Workflow Title

Tasks

Select Assignee

Assignment Date

Due Date

All

Internal

Internal Employee 

(none - launches EOS)

(none)

(none)

(none)

Faculty - HSC

External

Health Sciences Center Faculty-Benefit Eligible v3

Employee Demographic Form

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgement - Communication, Healthcare, Benefits & Policy

Onboarding Employee

Start  Onboarding Date

3 Days Before Hire Date

Health Sciences Center Faculty I-9 Reminder

Onboarding Employee

7 Days Before Hire Date

Hire Date

Faculty - HSC

External

Health Sciences Center Faculty-Not Benefit Eligible 

Employee Demographic Form

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Health Sciences Center Faculty I-9 Reminder

Onboarding Employee

7 Days Before Hire Date

Hire Date

Faculty - HSC

External

Health Sciences Center Full VA Faculty

Employee Demographic Form

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgements - Communication, Healthcare, Benefits & Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Faculty - Main/Branch

External

Main and Branch Campus Faculty-Benefit Eligible v2

Acknowledgements - Communication, Healthcare & Benefits

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Main and Branch Campus Faculty I-9 Reminder

Onboarding Employee

7 Days Before Hire Date

3 Days Before Hire Date

Employee Demographic Form 

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Faculty - Main/Branch

External

Main and Branch Campus Faculty-Not Benefit Eligible

Main and Branch Campus Faculty I-9 Reminder

Onboarding Employee

7 Days Before Hire Date

3 Days Before Hire Date

Employee Demographic Form 

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Staff

External

Staff External - Benefits Eligible v2

Employee Demographic Form

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgements - Communication, Healthcare, Benefits & Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Staff

External

Staff External - Non-Benefits Eligible v2

Employee Demographic Form

3 Days Before Hire Date

Acknowledgements - Communication & Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Staff

Internal

Staff Internal - Benefits Eligible to Non-Benefits Eligible v2

Acknowledgements - Communication & Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Staff

Internal

Staff Internal - Non-Benefits Eligible to Benefits Eligible v2

Acknowledgements - Communication, Healthcare, Benefits & Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Student

External

External Graduate Student w/EDF, FTE Memo & Policy v2

Employee Demographic Form

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgement - Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

FTE Memo for Grad Students with Assistantship

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Student

External

External Student v2

Employee Demographic Form

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgement - Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Student

Internal

Internal Student - 2 Job Memo & Policy v2

Two Job Memo

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgement - Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Student

Internal

Internal Student - 3 Job Memo & Policy v2

Three Job Memo

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgement - Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Student

Internal

Internal Student - FTE Memo & Policy v2

FTE Change Memo

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgement - Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Student

Internal

Internal Student - Policy Only v2

Acknowledgement - Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Student

Internal

Internal Student (Rehire) - EDF & Policy v2

Employee Demographic Form

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date

Acknowledgement - Policy

Onboarding Employee

Start Onboarding Date

3 Days Before Hire Date