Tracking Assistantship Contract Status
Creating a New Assistantship Contract
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1. Log in to MyUNM
Log in to MyUNM by visting http://my.unm.edu/home. On this page, click the
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Select the "Employee Life" tab and click "Enter LoboWeb.
3. Go to the
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UNM Graduate Student Assistantship Contracts link.
Verify you are in the "Employee" tab, and then select "UNM Graduate Student Assistantship Contracts."
4. Click "View, Delete, Revise or Terminate Graduate Student Assistantship Contract
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5. Enter the desired search criteria
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Note: To see full information on the status of all your contracts, choose "Select Originator" and select your name in the drop-down menu. |
6. Navigating and viewing contract status tabs
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Note: To see full information on the status of all your contracts, choose "Select Originator" and select your name in the drop-down menu. |
Contracts are organized under three different tabs, depending on status:
- Pending tab –This tab shows contracts that are new, pending approval, or returned for correction.
- Processed/Terminated/Revised tab – This shows contracts that have been completed, processed, terminated or revised.
- Waivers Requested tab – This tab shows only contracts for which a GPA waiver or a background check were requested when the contract data was entered. This tab is only informational.
To view the contracts under each tab, click on the appropriate tab. You can sort the contracts by clicking on the appropriate column headers. Note: this example shows the list of contracts for a given originator.
Pending Tab
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Processed/Terminated/Revised Tab
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Waivers Requested Tab
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7. Tracking Contracts through Approval Process on Pending Tab
On the Pending tab, you can track the status of all your contracts that are awaiting action or pending approval. To do this, select your name in the "Select Originator" drop-down menu.
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Note: the Location Date tells you when the contract's status last changed. |
The chart below explains status messages on the Pending tab:
Pending Approval | Status | Description |
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Awaiting Action | New | Contract has been started by originator and data has been saved. Contract is NOT yet submitted for approval. Click on contract number to edit and/or to submit for approval. |
Chair/PI/Dept Approval | Approvals | Contract is awaiting approval by department approver. No changes allowed. |
Student Approval | Approvals | Contract has been approved by department approver. It is now awaiting acceptance by student. No changes allowed. (Note: tuition index changes and terminations bypass Student Approval and go directly to GS approval below.) |
GS Approval | Approvals | Contract has been approved by department approver and accepted by student (except tuition index changes and terminations, which bypass Student Approval). It is now under review at |
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An email will also be automatically generated to alert you.
For more information, click on the contract ID number. You will see a new tab called "Returns Log." Click on the tab to view the returns log. The log provides the date and time the contract was rejected/returned, the Net ID of the
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A returned contract is not approved and you MUST take action in order to resolve the issue. You should
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2. You will be asked to confirm that you want to delete the contract. If so, click "YES DELETE;" otherwise, click "RESET/DO NOT DELETE."
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10. Viewing Processed/Approved Contracts
Once a contract has been approved by
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Below is a list of status messages on the "Processed/Revised/Terminated" tab:
Status | Description |
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Completed | Contract has been approved by |
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Approvals
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A contract that has been processed can no longer be returned for correction. To make any changes to a contract that is on the "Processed/Terminated/Revised
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