Submitting a Hire Request for Faculty - HSC FCO
Purpose
Procedures for submitting a hiring request for a faculty position.
Applicability
For hiring coordinators who will be responsible for submitting hiring requests.
Prerequisites
Hiring Coordinator access is managed via the Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.
Procedure
Hover over Recruit on the navigation bar and select Manage Requisition.
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- For a competitive hire, required documents include:
- Justification memo
- Composite screening tools
- Interview Itineraries (if applicable)
- Signed LOO
- SOM PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or CON, COP, COPH Vice Chancellor approval
- Equity Grid
- For a non-competitive hire:
- Justification memo
- Signed LOO
- SOM PRC form signed by the Chair and Approval emails from the PRC and OFACD Associate Dean or CON, COP, COPH Vice Chancellor approval
- Equity Grid
- For a competitive hire, required documents include:
To initiate the hiring request, go to the Statuses tab on the applicant's Application Profile. The Recommended for Hire section should be expanded. Complete the Offer Details information using the table below to identify the appropriate fields.
Field Name | Value | Notes |
Start Date* | Employee's start date. | Should match start date stated in LOO. |
Hiring Manager* | Committee Chair or Hiring Official | Defaults from Requisition |
Location* | Hiring Department | Defaults from Requisition |
Compensation* | 12 Month Base Salary | Defaults from Requisition |
Currency:* | United States Dollar | Defaults from Requisition |
Wage Type* | Annual | Defaults from Requisition |
Salary* | Annual salary from LOO |
Notes | Notes or Comments |
Work-Study Type | Leave Blank |
Position Number* | Enter position number or "Create New" if a new position is being requested. | Use position number NBFLVA for Full VA hires |
Index and Account Code* | Index and Account Code | Only one index can be used to set up a new position. If multiple indices are required, a labor distribution ePAF can be submitted once the employee's job record has been created. You will receive an email notification when the job record has been created. |
Appointment Percent* | Appointment Percent | Format as XXX.XX. Should match total Appt% given in LOO. |
Personnel Date* | Start Date | Should match start date stated in LOO. |
Contract Start Date* | Start Date | Should match start date stated in LOO. |
Contract End Date* | End of Fiscal Year | 06/30/XXXX |
Job End Date* | Leave Blank |
Probation/Trial Period End Date | Leave Blank |
Supervisor Name* | Supervisor Name |
Supervisor UNM ID* | Supervisor UNM ID |
Supervisor Title | Leave Blank |
Supervisor Phone | Leave Blank |
Supervisor Email | Leave Blank |
Skip over the Staff Only Fields (Next 10 Fields) to Faculty Only |
Primary Discipline (Faculty Only)* | Select Clinical if FTE is mostly clinical |
Academic Title(Faculty Only)* | Should match Rank in LOO, Spell out with name of the College or Department | i.e, Clinician Educator-Assistant Professor of Pathology or Professor of Internal Medicine , Lecturer II of Nursing | |||||
Faculty Type (Faculty Only) | Should match Rank in LOO |
Rank (Faculty Only)* | Should match Rank in LOO |
Appointment Status or Track( (Faculty Only)* | Select appropriate track |
Review Type* | Select appropriate next review type | Tenure track = Mid-Probationary |
Mid-Probationary Review Date | Enter appropriate next review date | Flex track = 06/30/three years from start date Clinician Educator = 06/30/three years from start date Tenure track = Mid-Pro date in LOO |
Tenure Review Date | Enter Tenure review date from LOO |
*Required FieldSelect the Save and Create New Letter button.The Offer Details will display in the text box.You can preview the Offer Details by selecting the 
icon to download a PDF or the 
icon to preview the Offer Details within the offer letter text box. To create the offer for approval, select the Save and Create Offer button.Select the Submit for Approval button to submit the hiring request. The required approval queue will be determined by HSC FCO based on the type of faculty position.
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