Page Comparison

Purpose

To extend an non-exempt (salariedhourly, paid on the monthly biweekly payroll) term a term employee. 

Applicability

This page describes the procedure for submitting term extensions with and without labor distribution changes. Staff Exempt Term Extension: To extend an exempt (salaried, paid on monthly payroll) term employee with without changing the position's labor distribution.

Staff Non Exempt Term Extension: To extend a non-exempt (hourly, paid on bi-weekly payroll) term employee with without changing the position's labor distribution.Staff HSC Exempt Term Ext (w L/D change) Restricted: For HSC, exempt (salaried, paid on monthly payroll) term employees who are paid on a restricted funding source. 

Staff HSC  Non Exempt Term Ext (w L/D change) Restricted: For HSC, non exempt (hourly, paid on bi-weekly payroll) term employees who are paid on a restricted funding source.   

Staff Main Exempt Term Ext (w L/D Change) Restricted: For Main and Branch Campus, exempt (salaried, paid on monthly payroll) term employees who are paid on a restricted funding source. Staff Main Non Exempt Term Ext (w L/D Change) Restricted: For Main and Branch Campus, exempt (hourly, paid on bi-weekly payroll) term employees who are paid on a restricted funding source. 

Required Documents

Term Appointment Memo of Understanding 

Procedure

• Enter the 9 digit Banner ID for the employee in which the action will be taken, 
• The Query Date will default to today's date. If the employee's term date has passed, enter the last day of the employee's term in the Query Date field. 
• Select the appropriate ePAF from the Approval Category drop down menu. See the Applicability section for guidance as to the appropriate term extension ePAF to select.
• Select Go.

...

• Once you select the Go button, you will be brought to the ePAF.
• In the Job Extension Details section, enter the following information:
  • Enter start date of the new term in both the Jobs Effective Date and Personnel Date fields.
  • Enter the term end date in the Contract End Date field.
  • Enter the supervisor's 9 digit Banner ID in the Supervisor ID field. If the term employee's supervisor is not changing, you can cut/paste the current information into the Supervisor ID field.

• In the Extend Default Earnings section of the ePAF, enter the following information:
  • Enter the term start date in the Effective Date field.
  • Entter the day after the term end date in the End Date field. 

Image Removed

• In the Routing Queue section of the ePAF, the minimum required routing queue will display. 
  • Use the icon to search for the name of your required approver. 
  • You can add any additional approval levels based on your department's or division's requirements or you can set a default routing queue to prepopulate your routing queue. 

...