Purpose
To extend an a non-exempt (hourly, paid on the biweekly payroll) term employee.
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This page describes the procedure for submitting term extensions with and without labor distribution changes. The definitions for the three non-exempt term extension ePAFs are given below:
Staff Non Exempt Term Extension: To extend a non-exempt (hourly, paid on bi-weekly payroll) term employee with without changing the position's labor distribution.
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| Info |
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The employee's active job records will load once the Approval Category has been selected. You cannot select the job record until selecting the "Go" button under the Approval Category field. |
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- After selecting the Go button, as a list of the employee's active jobs will appear. Select the position number to be extended and select Go under the employee's position list.
- Once you select After selecting the Go button, you will be brought to the ePAF.
In the Job Extension Details section, enter the following information:
- Enter start date of the new term in both the Jobs Effective Date and Personnel Date fields.
- Enter the term end date in the Contract End Date field.
- Enter the supervisor's 9 digit Banner ID in the Supervisor ID field. If the term employee's supervisor is not changing, you can cut/paste the current information into the Supervisor ID field.
In the Routing Queue section of the ePAF, the minimum required routing queue will display.
- Use the
icon to search for the name of your required approver. - You can add any additional approval levels based on your department's or division's requirements or you can set a default routing queue to prepopulate your routing queue.
- Use the
- Once the routing queue has been updated, select the Save button.
- Once you have selected Save, you can upload the required attachment. See the EPAF Attaching Documents Job Aid for additional details.
- Select the Submit button to submit the ePAF transaction to submit the ePAF to the first approver.
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