Staff Non Standard Payment

Staff NSP User Guide

Applicable Policies/Guidelines

UAP 2615: Non-Standard Payment Processing

UAP 3500: Wage and Salary Administration, Section 8: Extra Compensation

Extra Compensation

The following criteria applies to the Staff Non-Standard Payment (NSP) Form EPAF process:

• Employee has a been paid previously using the Non-Standard Payment process and has an “N” suffix position.
• If the employee does not have an “N” suffix position, then complete the PDF NSP form and submit to their HR Consultant.
• The PDF NSP form will need to completed and attached to the Staff Non-Standard Payment EPAF.

Staff Non-Standard Payment Forms

• Unrestricted (JS0060)
  • Used for extra compensation and awards using unrestricted funds.
• Restricted Main (JS0061)
  • Used for extra compensation using restricted funds. Routes to Main Campus Contract and Grants
• Restricted HSC (JS0062)
  • Used for extra compensation using restricted funds. Routes to HSC Contract and Grants

Allowable Earn Codes

• 200 – Extra Compensation
  • Not allowable for nonexempt employees performing extra work
• 210 – Awards and Prizes
• 215 – Earnings No Retirement
  • Athletics Incentive Payments
  • Executive Incentive Payments
• 232 – Staff Clinical Practice Payment

Entering Employee Information

1. Enter the employees UNM ID in the ID field
2. The query date has to be on or before the first day of the pay period in which the payment will be issued
3. Select the appropriate EPAF that will be submitted. See above for list of Staff EPAFs
4. Once information is entered, then click on the “Go” button.

Selecting Job Record

1. Select the job record with the “N” suffix. If the “N” suffix position is Active, then you can check the end date of that job. You would typically choose an “N” suffix position that has a status of Terminated.
2. If no “N” suffix position, then you can change your Query Date to pull in additional positions.
3. If no “N” suffix positions exist for the employee, then submit your NSP PDF form to your HR Consultant.
4. Click on the “Go” button to advance to the next step.

Entering Payment Start/End Dates 

1. JOB START DATE: The Jobs Effective Date and Personnel Date must reflect the first day of the applicable payroll period
2. JOB END DATE: The Jobs Effective Date and Personal Date will be the last day of the applicable payroll period.

EXAMPLES:

• One time pay exempt
  • Start dates - 01/01/2024
  • End dates - 01/31/2024
• Multiple pays exempt (over 3 months)
  • Start date – 01/01/2024
  • End date – 03/31/2024
• One time pay nonexempt
  • Start date – 01/13/2024 (start of 2R3)
  • End date – 01/26/2024 (end of 2R3)