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EPAF MSU Salary Change - Staff

EPAF MSU Salary Change - Staff

Originating MSU Salary Change EPAF  

Purpose:

This EPAF is used to initiate salary increase(s) that were not included in Salary Planner or were changed after Salary Planner closed. This EPAF may be used for increases that do not exceed the upcoming fiscal year’s UNM’s MSU Guidelines.

This form may also be submitted—with documented EVP approval—for ineligible employee groups, such as on-call employees or temporary employee increase requests that fall within MSU guideline ranges. EVP approval must be obtained and attached to your EPAF request. Please contact HR Compensation if you have a large request involving 25 or more employees; they will assist with a mass upload. Requests for 24 employees or fewer must be submitted through EPAF.

Increases that exceed the MSU guidelines follow a separate process. This EPAF should not be used for such increases. Departments should instead contact the HR Compensation office for guidance on submitting the appropriate justification for EVP review.

 

  1. Navigate to Electronic Personnel Action Form in Self Service, then click on New EPAF.  

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  2. Enter employee’s Banner ID (9-digit number) in ID field or search for employees by first and last name by clicking on the magnifying glass icon. Use the tab button to advance to Query Date field. In Query Date field enter the date of the salary update (ex. 07/01/2025).   

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  3. Then select Approval Category: Staff Non Exempt MSU Salary Change, JS0069 or Staff Exempt MSU Salary Change, JS0070 from drop down menu and select Go.  

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  4. Select current Primary Job and click Go. 

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  1. Within new EPAF proceed to required fields.  

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  2. Enter the date of salary update (ex., 07/01/2025) in the Job Effective Date and Personnel Date fields. Then enter the new regular hourly rate for non-exempts or the new annual salary for exempts within the Regular Rate field. Job Change Reason will default to ANSAL; do not change.  

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  3. Routing Queue - Enter the username of the appropriate person for each Approval Level. There is a search option by clicking on the magnifying glass, which will open a new search window. Please select a different individual for each level of approval.  

  • Employment Area Staff: Click on the magnifying glass to select Reyes, Sandra L. (SLR1), or enter SLR1 in the field.

  • Find the Payroll EPAF approver/contact here 

  • If your department requires additional approvals, then you can use the “Not Selected” field to select the appropriate approver and required action – Approve or FYI. 

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  1. Click Save and Add New Rows 

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 9. In Comment section please provide:  

  • The percentage of increase to be given within the current MSU guidelines 

  • A justification for salary increase in accordance with the current MSU Guidelines. Examples of criteria to determine increases above minimum may include:              

    • The extent an employee’s education and job-related experience exceed the minimum requirements for their position. 

    • The extent an employee’s salary level trails market (salaries below the midpoint of the grade). 

    • Exceptional performance on goals or job responsibilities as documented in an employee’s performance evaluation. 

    • Salary, compression, and internal equity recommendations based on HR’s Salary Placement and Equity Tool (SPET). 

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10.  Click Save to save comments. 

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11.  Then click Submit. Note: No documents are required for upload  

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