Employee Reporting Relationships - Manager vs Supervisor
There are two fields in Banner that identify reporting relationship for employees, the manager and the supervisor. These fields also referred to as "Reports To" (for the manager) and "Supervised By" (for the supervisor), due to the Banner names for the respective fields. The information on this page is designed to explain the difference in the two fields, how they are used, and how they are updated to ensure accuracy.
Manager ("Reports To")
An employee's Manager is associated with their position (think of the box on an org chart... an employee's position box connects to their manager's position box), and should reflect the true managerial reporting relationship for the position. This field is used by employment areas for determining reporting structures of departments. The Manager field is also used by UNMJobs, and serves as the basis for routing staff performance evaluations. The Manager field is updated via a position maintenance request to the relevant employment area. In addition, updates for staff employee's may be made by college and division HR Agents via the HR Reports "Reports To" report. If your department requires a significant number of updates to Staff Managers, you can complete the following form to request that HR process these updates on your behalf: Staff Reports To Update Template.xlsx For more information on these requests, contact hrit@unm.edu.
Supervisor ("Supervised By")
An employee's Supervisor is associated with their job (think of the name inside the box on an org chart... the supervisor connection is based on people, with an employee connected to a supervisor), and should reflect the person with supervisory responsibilities for the job. The Supervisor field is used by several IT applications across campus for the purpose of communications and approvals, including Learning Central, Chrome River, and the BAR. In most cases, the Manager and the Supervisor are the same person. However, there are cases where they are in fact different people. This is typically driven by a manager delegating responsibility for administrative tasks and approvals that require modifying a supervisor - for instance, faculty members in a department may have a department administrator as their supervisor for approval purposes, but their Manager appropriately reflects their department chair. The Supervisor field is updated via a Supervisor Change ePAF.
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Where is it in Banner? |
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How is it updated? |
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When are updates required? |
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What about pooled positions (students, temps, or on-calls)? |
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