How to create a faculty, temporary part-time faculty (TPT)/adjunct, or postdoctoral fellow requisition.
Department level Hiring Coordinators who are responsible for the administrative oversight of the faculty, adjunct (TPT) and postdoctoral fellow posting.
Hiring Coordinator access is managed via Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.
Note: It is recommended Hiring Coordinators use Google Chrome when creating requisitions in order to adjust the size of rich text boxes and increase ease of use when completing the position summary and qualifications sections. |
Your employment area must be HSC Faculty to work on HSC faculty requisitions. See SOP – 1. Selecting Your Employment Area.
From navigation bar, hover over Recruit and click Manage Requisition
Under Options click Add Requisition
Select the appropriate position classification for the Job Title by clicking on the icon from the
field. The pop up window will display all of the faculty, staff and student position classifications organized by employee classification. To view the list of position classifications, select the
icon next to the desired employee class. Note: You can search for the desired position classification using the search feature at the top of the pop up window. Please note the employee classification listed under the Parent column to ensure that you select the appropriate employee classification (FY, FT, or FP) based on the type of position you are trying to hire.
Requisition template are formatted for each position classification and employment area. To select the correct requisition template, form the Requisition Template field click on the icon. From the pop up window, select the Health Sciences Center Faculty Template.
Enter the applicable requisition fields based on the table below.
Field Name | Value | Notes |
---|---|---|
Display Job Title* | Title that will display to applicants include department name | Ex. Assistant Professor of Surgery |
Employment Area* | HSC Faculty Contracts Office |
|
Primary Location* | Hiring Department |
|
Additional Locations | Do not select |
|
Grade | Do not select |
|
Cost Center | Do not select |
|
Contact Phone | Leave Blank |
|
Employment Type* | Faculty |
|
Currency* | United States Dollar |
|
Compensation* | Update value for TPTs | Will default to correct value for all faculty classifications except TPT's |
Range | Leave Blank |
|
Referral Bonus | Leave Blank |
|
Faculty Type* | Select appropriate value based on the type of faculty position | Applicants can use this field to search for positions |
Campus* | Health Sciences Center (HSC) |
|
Academic Location* | Select appropriate value |
|
Appointment Percent* | Enter appropriate value | Value does not display to applicants. An anticipated or typical appointment percent can be entered for TPT postings |
Underutilization Information | Read Only/Cannot Update | Will display the underutilization information for the selected position classification |
For Best Consideration Date* | Enter the For Best Consideration Date | Competitive postings must be posted for a minimum of 15 days, Non-competitive postings are recommended for a minimum of 5 days to allow apple time for the applicant to "apply") |
Posting Type* | Select appropriate value |
|
Non-Competitive Exception | Enter appropriate value, if applicable | Internal Non-Competitive: Non-competitive hire for a current UNM employee. |
Application Instructions* | Enter application instructions that will appear on the posting. | This is required for both competitive and non-competitive postings. |
Approval Number | (if applicable) HSC School of Medicine must enter PRC approval # |
|
Advertising Resources |
|
|
Jobing.com Posting | Select if posting should be placed on Jobing.com | Jobing.com is a free resource |
HigherEdJobs.com Posting | Select if posting should be placed on HigherEdJobs.com | There is a cost for this site. Please refer to HR website for cost. |
HigherEdJobs.com Posting AA Email | Select if HigherEdJobs.com Affirmative Action email should be sent | There is a cost for this service. Please refer to HR website for cost. |
Primary Index for Recruitment Cost | Enter, if applicable |
|
Department Contact Name* | Enter contact name | For internal use only, does not display to applicants |
Department Contact Email* | Enter contact email | For internal use only, does not display to applicants |
Department Contact Phone* | Enter contact phone | For internal use only, does not display to applicants |
Comments | Enter any necessary comments | For internal non-competitive requisitions, please include the applicants Banner ID in the comments. |
*Required Field
Please note that job ad is formatting with Font=Arial, Size = 2. To ensure professional formatting of the job ad, please verify that the text entered into the description and qualifications section is of the same font and size.
Recruitment/Hire approval 1. School of Medicine PRC or 2. CON, COP, COPH Chancellor approval
TPT Competitive Posting Attachments:
Copy of all advertisements to be used (full, modified, abbreviated)
Recruitment/Hire approval 1. School of Medicine PRC or 2. CON, COP, COPH Chancellor approval
Add the required approvers based on your department preferences. To add an approver select the icon. The minimum number of approvals required by HSC FCO is given below. To add the required approvals, select the
icon next to User three times and select
.
Please Note: If the minimum required approvals are not selected, the requisition will not be posted and the hiring request will not be approved by HSC FCO. |
Priority: Select medium (requisitions will be reviewed in order of receipt regardless of priority selected)
NOTE: You can save the requisition at any time. To find saved requisition, hover over Recruit, and select Manage Requisition and you should see your saved requisition with a status of draft. |
Once the requisition has received the final approval, you will receive the following email notification.
Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME:
The requisition for JOB.TITLE (JOB.REQUISITION.ID) has been JOB.REQUISITION.APPROVAL.FINAL.STATUS. Below is summary of the comments that were entered by the requisition approvers for your review. If the requisition was denied, the requested changes will be noted in the approver comments.
JOB.REQUISITION.APPROVAL.SUMMARY.HTML
Please note: You will receive this notice when a requisition is initially submitted and when changes to a requisition are submitted. This notice does not mean that the requisition has been posted. Your request will be posted by JOB.OU.DIVISION.TITLE once they have completed their required review. You can verify the status of your requisition by viewing the requisition under the Manager Requisition Link at UNMJobs
Regards,
The University of New Mexico
Once the final approval has been received, HSC FCO will post the job on the applicable internal and external career sites.
External non-competitive hires create an external job posting that can be sent to the external applicant.
Internal non-competitive hires create an external job posting that are only visible through the UNMJobs Career Center to the current UNM employee identified in the comments section of the requisition.
If you receive a notification that your requisition was denied, the requisition can be resubmitted without creating a new requisition.
From the Manage Requisitions page, locate the denied requisition. Denied requisitions state "Denied" under the Status column of the requisition listing.
From the Manage Requisitions page, locate the denied requisition and select the requisition Job title. Scroll to the bottom of the requisition and change the Requisition Status to "Draft". Click Save then go back into the requisition to make changes that were requested by the approvers in the comments.
Once all of the required changes have been made, the requisition can be resubmitted for review and approval.