Approving a Faculty Hiring Request

Purpose

Procedures for approving a hiring request.

Applicability

For a user that has been identified as an approver for the hiring request.

Prerequisites

A BAR role is not required to be identified as a hiring request approver.

Procedure

4.1

Email Notification

You will receive the email below when a hiring request has been submitted to you for approval.

Email example

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME:
A UNMJobs hiring request has been submitted and is pending your approval. Please use the link below to review the request. If you have questions, please contact the requisition owner identified below.
OFFER.APPROVALS.LINK
Requisition ID: JOB.REQUISITION.ID
Requisition Title: JOB.TITLE
Requisition Owner(s): JOB.REQUISITION.OWNER.LIST.HTML
Hiring Department: OFFER.LOCATION
Start Date: OFFER.START.DATE
Selected Candidate: PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST
Regards, The University of New Mexico

4.2

View Pending Requests

To find pending requests, login to UNMJobs. Hover over Recruit and select Recruiting Approvals.

The hiring request will appear in your Pending queue under Offer Letters. Select the Offer Letters link to view the pending request.

4.3

Approve Faculty & Postdocs

Offer letters are attached in the candidate’s application profile, to view it:

Click the candidate’s name and click to the Documents tab. The offer letter will be found under the Attachments section, review the letter.
Follow the bread crumbs at the top of the screen to go back to the approval page by clicking Recruiting Approvals.

To approve the hiring request, select the check-mark ( add comment if needed), then click Submit button at the bottom of the list.
To return the hiring request to the hiring coordinator, select the cancel icon ( add comment) and click Submit.

4.4

Approve an Adjunct

The offer letter can be viewed by selecting the search icon.

To view the application profile and attached offer letter, select the candidate’s name.

All of the attached documents, including the LOU, are found in the Documents tab of the person’s application profile.

To view the LOU, select the search icon.
To approve the LOU, click the check-mark icon and click Submit.
To return the LOU to the hiring coordinator, click the cancel icon and click Submit.

Support

For questions and support concerning Main & Branch Campus Faculty contact the Office of Faculty Affairs and Services:

Email: faculty@unm.edu

Phone: 505-277-4528