...
Applicability
Hiring Coordinators who are responsible for the administrative oversight of hiring student employees.
Prerequisites
Hiring Coordinator Role; Request access through the UNM Banner Authorization Request (BAR ) system (given by taking UNMJobs 101).
Procedure
Part 1 – Select the student to hire
Step # | Action/Field Name | Comments/Options | |||
1 | Log into: UNMJobs UNMJobs (Do not use Microsoft Edge) . You can find UNMJobs under the Employee Life tab at http://my.unm.edu/home | ||||
| 2 | From the Navigation Bar, hover over Recruit tab .
Click and click Manage Requisition.
| ||||
| 3 | Type in the requisition number or Job Title |  | |||
| 4 | Click on the number below Applicants |  | |||
Job Title or ReqID in the appropriate fields or look in the list of requisitions you manage. When you find the appropriate requisition, click the number under the Applicants column. | |||||
4 | Select the candidate you wish to hire from the requisition pool page by clicking on their name. From the Summary Tab, click their Applicant Profile click the area next to Current Status and and change their status to to Recommend for Hire | For more information on how to change their status, please refer to the Changing Applicant Status and Disposition Reasons SOP | 6 | To initiate the Hiring Request, go to the Statuses Tab in the student's Applicant Profile. |
Please note: the status you click on may be different than the one in the below screenshot. |
5 | To initiate the Hiring Request, navigate to the Statuses Tab in the student's Applicant Profile. |
Part 2 - Complete Offer Letter Details
...
Step # | Action/Field NameComments/Options | |||||||||||||||||||||
6 | 7 | Start Date: Fill Fill with current date (Will Not be Students first day of Employment). Student Employment Area will determine this date based on the day the student completes all hiring paperwork. | 8 | Hiring Manager, Location, Compensation, and and Currency defaults from Requisition | Do not change | 9 | defaults from Requisition (DO NOT CHANGE) Wage Type: Select Hourly for bi-weekly and Monthly for monthly |
| 10 | or Annual for monthly and enter the monthly amount. Salary: Enter hourly or monthly rate Must (Note: this must be within the range for the the Position Class selected for this Requisitionrequisition) | 11Notes:
| comments
| and attached to the documents section under the applicant's profile. Also, if
If you want the student to start as soon as possible, enter | in "ASAP" into this field. If you have a specific date that you want the student to start, please enter the date. No start dates will be backdated. | 12Work-Study Type: Select based on Student's work-study award (if applicable). Verify work-study type with student. Position Number: | Required. Please enter and make sure it starts with UB (Student Employment), UF (Federal Work Study), US (State Work Study), UM (Monthly) If your student is in a community service position, please enter the UFC position number. If the student has a need-based state award, the Student Employment Area will switch their award to federal. | 13||||||
7 | Index | and and Account Code: Enter department Index and Account Code for position For work study, enter the index for the 30% amount. | Note: Only one index is allowed | for this in the Index field; if you need more than one index, you will need to complete a labor distribution change | EPAF EPAF at least 5 business days prior to the end of the first pay period | ) 14- http://fssc.unm.edu/docs/FILR-100.pdf
Appointment Percent: Enter 70 unless your student has more than one job. | 15 | Personnel Date: | Leave Blank.Employment Area Leave blank - the Student Employment Office will complete | 16Job End Date: All students require an | End End Date. If you enter an end date beyond a student's eligibility (I-9 expiration date, graduation date, Financial Aid Eligibility, etc.) the Student Employment | Area Office will enter the last day of eligibility for the student's end date. | If the student has a graduation date on their record, the Employment Area will enter it in the Job End Date field. | 17 | Probationary/Trial Period End Date: | (Leave blank | ) - the Student Employment Area | will Office complete based on Student's Start date. Probation period for students is two (2) months. Probation period begins for every AddJob, New Hire, Rehire, and all Promotions. | 18 | Enter Supervisor Information:Enter Supervisor Information:
| ||
| 19 | Work-Study Type: Select based on Student's work-study award (if applicable) | Request this information from the student | ||||||||||||||||||||
| 20 | UNM ID: Required. Please input the Student's ID number | Request this information from the student | ||||||||||||||||||||
| 21 | Org Code: Required. Enter your department Org Code | This is your department org code |
8 | SKIP ALL FIELDS BEYOND SUPERVISOR EMAIL. |
Part 3 – Submit Hiring Request to Employment Area
Step # | Action/Field NameComments/Options | |
9 | 22 | Select the the Save and Create New Letter button button.
This is not the actual offer letter. This action activates an email to the Employment Area to notify them that a hire has been initiated.) Scroll down using the outer most scrollbar and click the Save and Create Offer button button
|
23 | Click 10 | Still under the Statuses tab, click View/Edit Approval to to verify that StuEmp Approver 1 is selected. If the StuEmp Approver 1 is selected, click the Submit for For Approval button button to submit the the Hiring Request.
If StuEmp Approver 1 is not selected, click on Add Approval. From this dialogue box, select User and then click Add Use the In the First Name field type StuEmp and click Search Finally, click on the "Approver 1, StuEmp" name
|
