HSC FCO - Approving and Posting Requisitions
Purpose
For the Recruitment Administrators within the HSC FCO to approve and post a requisition.
Applicability
Recruitment Administrators within the HSC FCO
Prerequisites
Recruitment Administrator access is managed via the Recruitment Administrator role, which can be, requested via the Banner Authorization Requests (BAR) system.
Procedure
Proxy-in as the appropriate generic HSC FCO approver role (HSC Approver1, HSC Approver2 or HSC Approver 3 for TPT)
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IMPORTANT NOTE: As the EA reviewer be sure to open up a word document and note your corrections, revisions, edits etc. so later, you can easily cut and paste them into the comments box if you have to "DENY" the Requisition and return it to the Hiring Coordinator.
DETAILS
Field Name | Value | Comments |
Job Title |
| Should match the PRC documents and Job Ad |
Job Template |
| Should match the PRC documents and Job Ad |
Display Job Title | Rank of Department/College | Example: Lecturer II of Pathology or Temporary Part-Time Faculty of Nursing - fully spell out the rank i.e. Assistant Professor |
Employment Area | HSC Faculty | Always HSC Faculty |
Primary Location | Department | Selected by Org |
Additional Locations | Leave Blank |
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Grade | Default |
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Cost Center | Default |
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Contact phone | Leave Blank |
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Employment Type | Faculty |
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Full or Part-time | Select as appropriate |
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Currency | Defaults to US dollars |
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Compensation | 12 month for regular faculty, TPT (per course or per credit) |
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Referral Bonus | Defaults to $0 |
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Faculty Type | Should match posting, PAM, PRC | Adjunct (TPT) |
Campus | Health Sciences Center (HSC) |
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Academic Location | Dependent upon School or College | CON, COP, COPH or SOM |
Appointment Percent | Whole number | i.e. 100 or 5.77 or 75 or 33.50 |
Underutilized Information | Auto populates | Blanks = no underutilization for position, if competitive Req and HSC unit is identified must ensure advertising is happening for the underutilized area. |
For Best Consideration Date | 15 day for regular faculty and TPT's , | EA will revised date so it is correct when posted |
Posting Type | Confirm with PAM & PRC packet |
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Noncompetitive Exception | Confirm with PAM & PRC packet |
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Application Instructions | Review content based on PAM | Should be as descriptive as possible as this will appear in the ad
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Approval # | SOM PRC# if applicable | PRC# |
CIP Code | Leave Blank |
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Advertising Resources | If using additional advertising resources to Jobing.com and Higher EdJobs.com they should be listed here | All Postings automatically got to NM Workforce Solutions |
Jobing.com | Always check | This is a FREE service – I would suggest if it is a competitive search typically we would select this option as it also goes to Veterans, Diversity and Medical Resources job sites |
HigherEdJobs.com Posting | Optional | Faculty Postings for Main Campus & HSC = $130.00 – when utilizing HigherEdJobs.com to cover your diversity recruitments the HigherEdJobs.com Diversity & Inclusion Email must also be selected |
HigherEdJobs.com Diversity & Inclusion Email (Requires HigherEdJobs.com Posting) | Select HEJ D&I | HigherEdJobs.com Affirmative Action Email Blasts must be used with a HigherEdJobs.com posting. |
HigherEdJobs.com Product and Cost Info |
| If utilizing a HigherEdJobs.com advertising, costs may apply. Visit UNMJobs Initiated Advertising for product and applicable cost information. |
Primary Index for Recruitment costs | Must have an index if HigherEdJobs.com |
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Department Contact Name (Last, First) | Required |
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Department Contact Phone | Required |
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Comments | Optional | IMPORTANT NOTE: If a search committee member is not a "User" in UNMJobs (i.e. a resident or an affiliate, etc) department should provide their First and Last name and email address in the Comments Box so access can be provided to review applicants.
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Benefits Statement | Defaults in |
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DESCRIPTION AND QUALIFICATIONS
Field Name | Value | Comments |
HTML Tips:
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Check both Internal and External Tabs | Should just be the job description not the Mins or Preferred Quals | Verify for accuracy against attached ad. Must match word for word. The attached long ad cannot contain more verbiage then what is in the requisition. |
Qualifications | List Minimums and Preferred Qualifications using standard bulleted formatting | Must be elect a yes or no response AND must match the attached ad and PAM |
Keywords | Optional | List either with a comma or semicolon |
HIRING TEAM SECTION
Field Name | Value | Comments |
Requisition Owner |
| Defaults in from Hiring Coordinator |
Applicant Reviewers |
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Hiring Manager | = | Department Administrator or Department Approver |
Reviewers | = | Search Committee: 1. The committee must have at least three members. |
Applicant Interviewers |
| Leave Blank |
ATTACHMENTS:
Competitive Posting Attachments:
- Copy of all advertisements to be used
- Position analysis memo (PAM) describing how the search will be conducted
- Copies of screening tools Screening tool(s) to be used to assess applicants
- Recruitment/Hire approval 1.) School of Medicine PRC or 2.) CON, COP, COPH Chancellor approval
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- Copy of all advertisements to be used (full, modified, abbreviated)
- Position analysis memo (PAM) describing how the search will be conducted
- Copies of screening tools Screening tool(s) to be used to assess applicants
- Recruitment/Hire approval 1.) School of Medicine PRC or 2.) CON, COP, COPH Chancellor approval
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PAM – requirements – see OEO SOP
APPROVALS
Field Name | Value | Comments |
1 | Hiring Manger = Department administrator or Department Approver |
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2 | HSC Approver 1, HSC Approver 2 |
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REQUISITION
Field Name | Value | Comments |
Req ID | Assigned |
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Priority | Doesn't matter really |
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Openings | Number of positions approved by PRC |
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Ongoing box | Check if continuous recruitment |
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Target Hire Date | Leave it as the default to today's date | that date doesn't really matter so need to edit to today's date |
Requisition Status | Default in status |
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Do not allow to apply | NEVER CHECK THIS BOX |
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Click through Job Ad, Application Workflow and Applicant Review
REQUESITION REQUISITION DENIED :
If the Requisition must be returned to the department for correction, select Cancel to exit the Requisition Details and return to the Approval page.
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REQUISITION APPROVAL:
If the Requisition can be approved for posting, select Cancel to exit the Requisition Details and return to the approval page.
- Select the approve icon
and enter any necessary comments. - Select Submit and the requisition will be approved but not posted.
- The Hiring Coordinator and HSC FCO will receive an email notification that the requisition was approved. (The ad has not yet been posted to the Career Site or Career Center at this point in the process!)
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Click on Re-Submit if you have made changes and give to next reviewer for final approval to Post.
POSTING to CAREER SITE ETC.
- Sign in as HSC Approver 1 or HSC Approver 2 or for TPT's HSC Approver 3 your Recruitment Administrator role
- Hover over Recruit
- Click Manage Requisitions
- Got Go to More options from the drop down selection far right columns
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Choose (today's date will auto populate):
Career Sites:
- Faculty New - Default - be sure the Default radial button is lamped for this selection
- Vendor – HigherEdJobs (if appropriate)
- Vendor – Jobing
- DefaultNew - Search
- Click on
Career Center
- Slide Bar to
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