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This page describes the procedure for submitting term extensions with and without labor distribution changes. The definitions for the three exempt term extension ePAFs are given below:
Staff Exempt Term Extension: To extend an exempt (salaried, paid on monthly payroll) term employee with without changing the position's labor distribution.
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Term Appointment Memo of Understanding
Procedure
Access the ePAF Menu in LoboWeb
- Log in to my.unm.edu. Select Enter LoboWeb.
- Select the Electronic Personnel Action Forms link and then New EPAF.
Select the ePAF Transaction
- Enter the 9 digit Banner ID for the employee in which the action will be taken,
- The Query Date will default to today's date. If the employee's term date has passed, enter the last day of the employee's term in the Query Date field.
- Select the appropriate ePAF from the Approval Category drop down menu. See the Applicability section for guidance as to the appropriate term extension ePAF to select.
- Select Go.
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- Once you select the Go button, you will be brought to the ePAF.
- In the Job Extension Details section, enter the following information:
- Enter start date of the new term in both the Jobs Effective Date and Personnel Date fields.
- Enter the term end date in the Contract End Date field.
- Enter the supervisor's 9 digit Banner ID in the Supervisor ID field. If the term employee's supervisor is not changing, you can cut/paste the current information into the Supervisor ID field.
In the Extend Default Earnings section of the ePAF, enter the following information:
- Enter the term start date in the Effective Date field.
Entter - Enter the day after the term end date in
the - the End Date field.
- the End Date field.
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If the Current infromation information within the Extend Default Earnings section is blank, then the employee's term date may have passed or the employee's position is non-exempt (hourly, paid on the bi-weekly payroll). |
If you selected an ePAF that updates the position's labor distribution, the Job Labor Distribution section will appear.
- Update the Effective Date to be the start date of the term.
- Enter the COA, Index, Account, and Percent fields for all of th applicable indices. The total percentage must equal 100%.
In the Routing Queue
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section of the ePAF, the minimum required routing queue will display.
- Use the the
icon to search for the name of your required approver. - You can can add any additional approval levels based based on your department's or division's requirements or you can set a a default routing queue to to prepopulate your routing queue.
- Once the routing queue has been updated, select the Save button.
- Once you have selected Save, you can upload the required attachment. See the EPAF Attaching Documents Job Aid for additional details.
- Select the Submit button to submit the ePAF transaction to submit the ePAF to the first approver.
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