Page Comparison

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To extend an exempt (salaried, paid on the monthly payroll) term a term employee. 

Applicability

This page describes the procedure for submitting term extensions with and without labor distribution changes.  The definitions for the three exempt term extension ePAFs are given below:

Staff Exempt Term Extension: To extend an exempt (salaried, paid on monthly payroll) term employee with without changing the position's labor distribution.Staff Non Exempt Term Extension: To extend a non-exempt (hourly, paid on bi-weekly payroll) term employee with without changing the position's labor distribution.

Staff HSC Exempt Term Ext (w L/D change) Restricted: For HSC, exempt (salaried, paid on monthly payroll) term employees who are paid on a restricted funding source. Staff HSC  Non Exempt Term Ext (w L/D change) Restricted: For HSC, non exempt (hourly, paid on bi-weekly payroll) term employees who are paid on a restricted funding source. 

Staff Main Exempt Term Ext (w L/D Change) Restricted: For Main and Branch Campus, exempt (salaried, paid on monthly payroll) term employees who are paid on a restricted funding source. Staff Main Non Exempt Term Ext (w L/D Change) Restricted: For Main and Branch Campus, exempt (hourly, paid on bi-weekly payroll) term employees who are paid on a restricted funding source. 

Required Documents

Term Appointment Memo of Understanding 

Procedure

Access the ePAF Menu in LoboWeb

• Log in to my.unm.edu. Select Enter LoboWeb.
• Select the Electronic Personnel Action Forms link and then New EPAF.

Select the ePAF Transaction

• Enter the 9 digit Banner ID for the employee in which the action will be taken, 
• The Query Date will default to today's date. If the employee's term date has passed, enter the last day of the employee's term in the Query Date field. 
• Select the appropriate ePAF from the Approval Category drop down menu. See the Applicability section for guidance as to the appropriate term extension ePAF to select.
• Select Go.

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• Once you select the Go button, you will be brought to the ePAF.
• In the Job Extension Details section, enter the following information:
  • Enter start date of the new term in both the Jobs Effective Date and Personnel Date fields.
  • Enter the term end date in the Contract End Date field.
  • Enter the supervisor's 9 digit Banner ID in the Supervisor ID field. If the term employee's supervisor is not changing, you can cut/paste the current information into the Supervisor ID field.

In the Extend Default Earnings section of the ePAF, enter the following information:

• • Enter the term start date in the Effective Date field.
Entter
• • Enter the day after the term end date in
the 
• • the End Date field. 
    
    

If you selected an ePAF that updates the position's labor distribution, the Job Labor Distribution section will appear. 

• Update the Effective Date to be the start date of the term.
• Enter the COA, Index, Account, and Percent fields for all of th applicable indices. The total percentage must equal 100%.

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In the Routing Queue

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 section of the ePAF, the minimum required routing queue will display. 

• Use the the Image Modifiedicon to search for the name of your required approver. 
• You can can add any additional approval levels based  based on your department's or division's requirements or you can set a a default routing queue to  to prepopulate your routing queue. 

• Once the routing queue has been updated, select the Save button.
• Once you have selected Save, you can upload the required attachment. See the EPAF Attaching Documents Job Aid for additional details.  
• Select the Submit button to submit the ePAF transaction to submit the ePAF to the first approver.

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