Page Comparison

Purpose

Procedures for reviewing application materials, changing an application status, dispensing applications and completing the Department Reasonable Assessment (DRA). 

Applicability

For hiring coordinators who will be responsible for managing application pools.

Prerequisites

Hiring Coordinator access is managed via <<Role Name>> the Hiring Coordinator Role which can be requested via the Banner Authorization Requests (BAR) system.

Procedure

Hover over Recruit on the navigation bar and select Manage Requisition.

• To view the applicant information for a requisition, select the value (numeric) under the Applicants column in the requisition listing.
• Once selected, you will be brought to the Manage ApplicantsCandidates page.

To view an applicant's information, you can do the following:

• Select the Image Removed icon Image Added icon next to the applicant to view all of the applicant's material OR
• Select the Image Removed icon Image Added icon next to the applicant to view the applicant's resume/CV OR
• Select the applicant's name to be brought to the Applicant Profile. The person's application resume can be found under the Application tab  tab and any additional attached documents (resume, cover letter, writing sample, references, etc.) can be found under the Documents tab. The Resume/CV and Application can also be found in the Summary tab.
• To review multiple applicants: Select Check the Image Removed Image Addednext to the applicants you would like to review. Under the Action button, select Resume/CV Review to go to the resume review screen which allows you to toggle between the attached resume/CV for the selected applicants. A PDF for the applicant's application or resume/CV can be generated from this page.The View Profile button will become available to click on Image Added. The list of applicants will populate on the left hand column. There will be 3 options available to quickly review the applicant's materials Image Added (Scroll to Contact Information), Image Added(Scroll to Resume and Attachments),Image Added (Scroll to Pre-Screening Questions). Additional available options include Download Application and changing the view from Standard View and PDF View. 

To view if an applicant has elected to participate in the Veteran's Hiring Preference Program:

• Review if your posting applies to the Veteran's Hiring Preference Program and what the criteria is for applicants.
• For convenience, you can filter for those who responded Yes to participation in the Veteran's Hiring Preference Program by clicking on +Add Question in the PRESCREENING QUESTIONS section located on the Manage Candidates screen, on the left hand column. 
  • When you click on +Add Question, the Pre-screening Question Filter box will populate. Type in Veteran and click enter. The I elect participation in UNM's Veteran Preference Program. If you are not a veteran, select 'Not Applicable' response will populate. Click on the response to highlight and then click on Yes. Then click on Apply. You list of candidates that indicated Yes to that question will populate. 

 Image Added

To change an applicant's status, you can do the following:

• Select the Image Removed Image Addednext to the applicant's name. Click the Action button and select Change Status button to be brought to the Change Status page. Select status from drop down and click SubmitSave.
• Select the applicant's name to be brought to the Applicant Profile. On the Summary tab, click the status shown in the Current Status to be brought to the Change Status page. Select status from drop down and click Submit. To change multiple applicant's statuses: Select the Image Removed Image Addednext to the applicants you would like to change. Click the Action button and select Change Status button to be brought to the change status Change Status page. Click the Change Status Toall statuses to button and select the appropriate status. Click SubmitSave.

When changing an Applicant Status to Not Hired:

• When the Not Hired status is selected, the applicable Disposition must be selected. An application that is in the Not Hired status is no longer active for that posting and a notification email will be sent to the applicant, dependent on the disposition selected.
• When an applicant who was interviewed is moved to the Not Hired status, the appropriate Disposition code is Interviewed Not Hired and the Interview: Not Hired Disposition Reason located on the application profile will have to be completed.

To update the Interview: Not Hired Disposition Reason and to attach documents for Non-Select applicants:

• For an applicant that was interviewed but not hired, select the person's name from the Manage ApplicantsCandidates page.
• On the Summary tab in the Application Custom Fields section, select the Edit Custom Fields button.
• Select the appropriate value from the Interview: Not Hired Disposition Reason dropdown and select the Save Custom Fields button.
• Interview notes for all interviewed applicants must attached to the applicant's profile in UNMJobs. To attach documents interview notes for applicants interviewed but not selected go to , select the Documents tab of each applicant and click on Add Attachment to upload documents.

• the interview notes for all committee members/note takers.

Completing the Department Reasonable Assessment (DRA):

• For an applicant that was interviewed in person, via skype or any method where there is a visual observation, select the person's person’s name from the Manage Applicants page.
• Under the Application tab, expand the Voluntary Affirmative Action Survey section to display the self-identification responses for the applicant.
• If the applicant did not self-identify, go to the In the Summary tab and in the Application Custom Fields section, select the Edit Custom Fields button.
• Enter the appropriate values for the DRA Gender and DRA Race/Ethnicity fields and select the Save Custom Fields button.

To find dispensed applicants: 

• In the Manage Candidates screen, scroll to the Current Status section on the left hand column. Click on the Image Added button. Once unchecked, all applicants previously dispensed will populate.  

Definition of Applicant Status

Disposition Code and Email Notification Status

Email Notification for Standard Disposition Code

When the applicant is moved to the "Not Hired" status, the following email will be sent if the disposition code above shows 'yes' in the Email Sent to Applicant column.

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

Thank you for your interest in employment at The University of New Mexico. Your application for JOB.TITLE (JOB.REQUISITION.ID) with JOB.OU.LOCATION.TITLE has been reviewed and you were not selected for this opportunity. We encourage you to continue visiting our website and to apply for positions that interest you. Our employment opportunities can be found at https://UNMJobs.unm.edu.

Regards,
UNMJobs

Email Notification for Voluntary Withdrawal Disposition Code

The following email is sent when an applicant voluntarily withdraws from a requisition. 

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

You are receiving this email to confirm the withdrawal of your application for JOB.TITLE (requisition number JOB.REQUISITION.ID). Thank you for your interest in working at the University of New Mexico. You can find employment opportunities at https://UNMJobs.unm.edu.

Regards,
UNMJobs