4.
HSC FCO Applicant Status ChangeAnchor _GoBack _GoBack
Revised By: Emily Luhman, Marie Chestnut and Krickett Marquez
Responsible Department: HSC Faculty Contracts
Purpose
Procedures for reviewing application materials, changing an application status, dispensing applications and completing the DRA.
Applicability
For Hiring Coordinators who will be responsible for managing application pools.
Prerequisites
Hiring Coordinator access is managed via Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.
Changing Applicant Status
Hover over Recruit on the navigation bar and select Manage Requisitions.
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- When Not Hired is selected, the applicable Disposition must be selected. An application that is in the Not Active status is no longer active for that posting and a notification email will be sent to the applicant, dependent on the disposition selected.
- When an applicant who was interviewed is moved to the Not Hired status, the appropriate Disposition code is Interviewed Not Hired and the Interview: Not Hired Disposition Reason located on the application profile will have to be completed.
Interview: Not Hired Disposition Reason
- For an applicant that was interviewed but not hired, select the person's name from the Manage Applications page.
- On the Summary tab, in the Application Custom Fields section select the Edit Custom Fields button.
- Select the appropriate value from the Interview: Not Hired Disposition Reason dropdown and select the Save Custom Fields button.
Verifying self-identification information and completing the DRA
- For an applicant that was interviewed, select the person's name from the Manage Applications page.
- Under the Application tab, expand the Voluntary Affirmative Action Survey section to display the self-identification responses for the application.
- If the applicant did not self-identify, go to the Summary tab and in the Application Custom Fields section select the Edit Custom Fields button.
- Enter the appropriate values for the DRA Gender and DRA Race/Ethnicity fields and select the Save Custom Fields button.
Disposition Code and Email Notification Status
Disposition Code | Email Sent to Applicant |
Application is incomplete | Yes |
Application received past deadline | Yes |
Availability: Not compatible with department needs | Yes |
Canceled | Yes |
Did not show up for interview | Yes |
Does not meet minimum qualifications | Yes |
Failed Pre-Screening | Yes |
Falsified Application/Resume | Yes |
Ineligible for Rehire | Yes |
Insufficient administrative experience | Yes |
Insufficient clinical experience | Yes |
Insufficient directly related experience | Yes |
Insufficient evidence of service | Yes |
Insufficient past research funding | Yes |
Insufficient res/pubs/creative works | Yes |
Insufficient teaching experience | Yes |
Less competitive based on creative works | Yes |
Less competitive based on publications | Yes |
Less competitive based on research | Yes |
Less competitive based on teaching evaluations | Yes |
Limited subject matter expertise | Yes |
Not as qualified: Relevant education | Yes |
Not as qualified: Relevant experience/skills | Yes |
Not eligible to work in the U.S. | Yes |
Poor quality of application material | Yes |
References: Did not receive required material | Yes |
Unable to contact/no response | Yes |
Closed as Duplicate | No |
Declined Interview | No |
Interviewed not Hired | No |
Not a student | No |
Student does not have work-study award | No |
Student in non-degree status | No |
Student not enrolled | No |
Unable to support candidate's research | No |
UNM HR file review unfavorable | No |
Withdrew: Accepted another position | No |
Withdrew: Applied for wrong position | No |
Withdrew: No longer interested | No |
Withdrew: Salary requirement too high | No |
Voluntary Withdrawal | Yes, sends a different email than the other disposition codes. |
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Email Notification for Standard Disposition Code
The following email is sent to the applicant when one of the disposition codes above is selected when the applicant is move to the "Not Hired" status.
Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,
Thank you for your interest in employment at The University of New Mexico. Your application for JOB.TITLE (JOB.REQUISITION.ID) with JOB.OU.LOCATION.TITLE has been reviewed and you were not selected for this opportunity. We encourage you to continue visiting our website and to apply for positions that interest you. Our employment opportunities can be found at https://UNMJobs.unm.edu.
Regards,
UNMJobs
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The following email is sent when an applicant voluntarily withdraws from a requisition.
_Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME, You are receiving this email to confirm the withdrawal of your application for JOB.TITLE (requisition number JOB.REQUISITION.ID). Thank you for your interest in working at the University of New Mexico. You can find employment opportunities at https://UNMJobs.unm.edu._
Regards,
UNMJobs