In Progress
| Summary | Area of Impact | Goal | Lead | Next Step(s) | All | Jim Dryden |
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|---|---|---|---|---|---|---|---|
| Space cleanup: Apps Upgrade and AppWorx | IT Applications | There was originally a Banner upgrade space (within the Apps Upgrade space) that was inconsistently used for Banner upgrades. It is being expanded to include all Application upgrades. A basic framework for the space is being implemented and upgrade templates defined. These are being piloted now.
The AppWorx section of the Application space is being inventoried and assessed for duplication and redundancy. We will be designing a new taxonomy for the section and presenting it to ERP Support since they are the main users of the AppWorx section besides the Operations team. |
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| Taxonomy and content cleanup/organization (Confluence 2.0) | IT Applications | Develop standardized templates and structures to hold IT Applications documentation. Presently, several versions and iterations of "Application Page" templates are in use - this effort will ultimately consolidate those into a single template with all relevant information (as reviewed and approved by Applications leadership) and simplify the structure of the Applications Confluence Spaces and Pages. In other words, the number of Apps Spaces will likely decrease. |
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| Confluence to Cloud Migration | All users of Confluence | Atlassian, the vendor of the Confluence product has communicated that licensing of on-prem "server" product will end in February 2024. UNM IT is moving content, attachments, spaces, users and groups out of our UNM data center and into the vendor cloud no later than February 15, 2024. | IT Ops |
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Completed
| Summary | Area of Impact | Goal | Lead |
|---|---|---|---|
| Procure and implement the Midori archiving plugin | IT Applications | Keep IT Applications Confluence documentation up-to-date and accurate through automated expiry and notification of pages that become old or unused. | TBD |
| Develop and implement a process for plugin evaluation, procurement and implementation | All | Create an implement a process to facilitate the identification of need, evaluation, procurement, and installation of plugins that augment OOB Confluence functionality. Current pain points are related to Search and Label Management - it is believed that these can be addressed with 3rd party plugins. | TBD |
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| Summary | Area of Impact | Goal | Lead | OutcomeOutcome |
|---|---|---|---|---|
| Security patching of on-prem system | All users of Confluence | Upgrade to minimum required version to address CVE-22023-22518 and avoid vulnerability | Ops | Successful upgrade to a secure system |
| Review an archiving addon to help maintain pages | IT Applications | Keep Confluence documentation up-to-date and accurate through automated expiry and notification of pages that become old or unused. | 12/2017: The Midori archiving plugin was identified as a viable solution. Procurement of the plugin is on hold until Confluence is upgraded and a new architecture is finalized. | |
| Review options for hosting Confluence | All | Summarize the costs of three options for upgrading and hosting Confluence. Organize the three options into a matrix that includes installation costs, monthly labor costs, monthly hosing costs vs annual hosting costs, and benefits and risks. | 1/2018: Leadership opted to continue with on premise installation, rearchitected to facilitate enhanced security and high availability. | |
| Upgrade Confluence to latest version | All | Ensure continued vendor support and introduce new features for UNM's Confluence instance. | 2/2018: Upgrade completed successfully | |
| Re-architect and operationalize Confluence | All | Re-deploy Confluence in a more secure, sustainable manner. Develop and implement formal support processes, SLAs, and other key service elements. | Jim Dryden | 11/04/18 completed |