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Procedure

 

On

Step #

Action/Field Name

1

Log into UNMJobs (do not use Microsoft Edge) - what is this URL?

 

 

3

. You can find UNMJobs under the Employee Life tab at http://my.unm.edu/home

2

From the Navigation Bar, hover over the Recruit tab. NEED DIFFERENT SCREENSHOT
Image Removedthe Recruit tab and click Manage Requisition.

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Click Manage Requisition.

4

3

Click Options tab on the far right of the screen, click the Options tab page and then click Add Requisition
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4

Use the Image Removed Image Added icon to choose select the Position Class. 

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The The Search Position Class dialogue  dialogue box appearswill appear. Navigate to page two 2 using the numbered pages or next button on the bottom right of the dialogue box.Image Removedpage numbers or next/back buttons

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On page two, use the Image Removed Image Added icon next to expand the University Student to expand this section.

There are only six (6) Position Class Titles for students: 

  • Student Entry Level - 0041 0041 
  • Student Intermediate Level - 0042 0042 
  • Student Advanced Level - 0043 0043 
  • Student Technical Specialist - 0044 0044 
  • Student Monthly -0004 (only used for Resident Advisors, ASUNM president and Vice-President, and Lobo Editor). 
  • Student Publications – 0046 (only used for Daily Lobo production staff)
When you are ready to select

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Select the appropriate Position Class Title simply click on name.

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Once selected by clicking on the title.

Based on your selection, the Requisition Template and Job Title will default to the to the Position Class selected –  selected – PLEASE DO NOT MODIFY/ CHANGE THIS FIELDImage Removed



 

DETAILS6

5


Display Job Title: Enter the the Working Title (Please refer to to http://stuemp.unm.edu/tms/index.html for  for instructions regarding working titles for students).

 7

6

 

Verify that the Employment Area is  defaulted to Student (default) – Do not change
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8

Click Image Removed next to – PLEASE DO NOT CHANGE
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7

 

Click Image Added icon next to Primary Location

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The Search Primary Location Title dialogue box appears  dialogue box will appear

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In the the ID field field, type your Org # and Click the Search button

Select the Title of your Org

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The

the Search button. Choose the location of your organization by selecting the name of the Org in the Title column.

Once chosen, the default address will appear in the Requisition

(example)
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9

Skip Additional Locationsas seen below

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8

Skip Additional Location(s), Grade, Cost Center and leave  and leave Contact Phone blank blank. 
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9

Employment Type: Verify Verify Student Employment and  and Part Time is  is selected. 
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10

Currency: Leave as US Dollar
Image Removed12leave as United States Dollar 

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11

Compensation: Select from the drop-down box box 
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Use the following for students:

  • Hourly (for hourly employees).
  • Monthly (for monthly employees) (only used for Resident Advisors, ASUNM president and Vice-President, and Lobo Editor).
  • Per Issue, Photo, Story, or Unit (for Student Publications Only).
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Range: Defaults into fields. Should be the range for each each Position Class below below:  Image Removed

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  • Student Entry Level: 8.50 to 17.00 for Albuquerque, but will show starting rate as 7.50 to 17.00 to include range for Branches.
  • Student Intermediate Level: 8.50 to 17.00 for Albuquerque, but will show starting rate as 8.00 to 17.00 include range for Branches.
  • Student Advanced: 9.00 to 17.00
  • Student Technical Specialist: 9.00 to 17.00
  • Student Monthly: Check Range
  • Student Publications: Check Range
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13

Leave Leave Referral Bonus blank  blank 
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Student Type: Select Student Employment or Work Study
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  • If you are only accepting students with work study awards, select Work Study
    • If you are accepting applications from both non-work study and work study students, select Student Employment and add the following as your first line in the Job Description (Step #33) :
    **WE ARE ACCEPTING APPLICATIONS FOR THIS POSITION FROM ALL STUDENTS REGARDLESS OF WORK STUDY AWARD**

    If a Background Check is required, select Yes. If not required, select No
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    *Please note: The background check request form

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    Applicant View Salary: Enter Enter Salary Amount or  or Range - Must include $ in salary MUST INCLUDE $ IN THIS FIELD
    (format example: $10.00 or $10.00-$11.00)

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      Image Removed

    16

    17

    Select Non-Exempt for hourly and Exempt for monthly.
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    18

    15

    Select Non-Exempt for hourly and Exempt for monthly. 

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    16

    Checkmark the LoboTime Clock Only User if applicable, otherwise, leave blank.


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    17

    Leave the EOHS Physical Required as "Select"

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    18

    If a Background Check is required, select Yes. If it is not required, select No 

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    Please note:

    The background check request form http://hr.unm.edu/docs/background-check/background-check-request-form.docx must be attached to the selected applicant's profile under the Documents tab*

    19

    Select Select Campus  Image Removed

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    20

    Enter Enter Appointment Percent as a whole number. Example: 70 Image Removed

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    21

    Type of Duration : Should be Hard Close for everyone unless special approval is obtained by the Student Employment Manager
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    Duration of Posting: 5 days (minimum), 60 days (maximum). 

    (Please notify Student Employment Manager (beti2626@unm.edu) for duration of posting for <60 days). 
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    22

    For Best Consideration Date: Leave this blank. The Student Employment Area Office will enter this date [minimum five (5) days] when the job is posted. If you require more than five (5) days, please enter information in Comments section below., further down in the requisition.

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    Select The UNM 5 skills required for the job: (This is a pilot program for Fall 2017. If you are interested in reading more about this initiative please go to the Student Employment Development Project page)
    Collaboration
    Communication
    Critical Thinking
    Professionalism
    Research and Assessment37 Form

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    Posting Type: 

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    Select your desired posting type.

    • External Competitive - open to all students
    • Internal Competitive - competitive posting for students in your department
    • External Non-competitive - for a designated student who is is NOT a  a current student employee
    • Internal Non-competitive -for  for a designated student who is a current student employee

      If you select either either External Non-competitive or Internal  or Internal Non-competitive, please provide the student's name, UNM ID, and justification for the hire (classes taken, grades, specific skills, etc) and enter this information in the Comments section further in Step #29the requisition.

      The student's resume and/or application must reflect the information provided in the justification. 

      If you are using classes taken and grades as a justification, you must require the student to attach a copy of their transcript to the application. Departments must verify that the student's resume and/or application reflects the qualifications for the position. Documentation is required and must be attached to the application before submitting the hire. Hiring requests will be returned if applicant documents are incomplete or do not support the non-competitive hire reason.


    For External Non-Competitive Requisitions Only

    External non-competitive hires create an external job posting that can be sent to the external applicant.

    • Once the requisition receives final approval, you will receive an email notification.
    • To locate the link to the posting, from navigation bar, hover over Recruit and click Manage Requisition in order to display your list of requisitions.

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    • Click the drop down icon and select Edit Postings from the list.
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    • Scroll down to Non-Competitive under Career Sites to find the link

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    • Cut and paste the link into an email and send to the identified candidate.

    ONCE THE REQUISITION RECEIVES FINAL APPROVAL, YOU WILL RECEIVE AN EMAIL NOTIFICATION WITH THE LINK TO EMAIL WITH THE LINK TO BE SENT TO THE APPLICANT. 

    Internal Non-Competitive Requisitions

    Internal non-competitive hires create an internal job posting that are only visible through the UNMJobs Career Center to the current UNM employee identified in the comments section (Step #29) of section of the requisition.

    • Once the requisition receives final approval, you will receive an email notification.
    • Provide the requisition number and title (ex. req123)
      • To apply, select the Apply Now Image Removed icon and follow the application instructions.
    • The applicant should be directed to the internal Career Center in UNMJobs located at MyUNMMy.UNM.edu.

      Please provide the following instructions to the Internal Candidate: Log in to UNMJobs using your UNM NetID and password. The Career Center is located under the UNMJobs tab.
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            • Search for the requisition number in the Keyword and ReqID field.

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    24

    If you selected the the Posting Type as  as Non-Competitive Exception: Select Reason Select Reason

    Look for screenshots on 10/23/2017

    25

    Skip Skip Position Class Minimum Qualifications and Conditions of Employment: (read only)

    26

    Application Instructions: List required documents from applicant (Example: resume, cover letter, writing sample, copy of work study award, transcript, link to portfolio, etc.)

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    Unless applicable, skip Advertising Resources, Jobing.com Posting, HigherEdJobs.com Postings, HigherEdJobs.com Diversity & Inclusion Email (Requires HigherEdJobs.com Posting), and HigherEdJobs.com Product and Cost information

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    27

    If requiring Background Check: 
    Enter Enter Index (6 characters)  Image Removed

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    Select Select Account Code from  from drop-down box: 
    Image RemovedImage Added

    • 31M0
    • 31M1
    • 69Z0

    28

    Enter Enter Department Contact Name (Last, First), Email and Phone
    Image Removed and Phone 

    Note: the Department Contact is the person who will be contacted for information about the requisition (it can be the same as Hiring Manager, Hiring Coordinator, etc.)
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    29

    Enter department comments in in Comments box box. 
    Image Removed Image Added 

    Examples of comments include: requests for extended extended Best Consideration Date or  or Duration of Posting, Information for Non-competitive candidate, Backup Contact Information, etc.

    30

    Skip Benefits Statement and Ensure Position Class and Position Class Title (read only)indicate what you chose earlier.

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    32

    Select The UNM 5 skills student will learn on the job: (This is a pilot program for Fall 2017. If you are interested in reading more about this initiative please go to the Student Employment Development Project page)
    Collaboration
    Communication
    Critical Thinking
    Professionalism
    Research and AssessmentChoose the Student Type as either Student Employment or Work-Study 
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    • If you are only accepting students with work study awards, select Work Study
    • If you are accepting applications from both non-work study and work study students, select Student Employment and add the following as your first line in the Description field, further in the requisition:

      **WE ARE ACCEPTING APPLICATIONS FOR THIS POSITION FROM ALL STUDENTS REGARDLESS OF WORK STUDY AWARD**

    32

    SKIP all STAFF REQUISITION DETAILS, FACULTY REQUISITION DETAILS, and UNMTEMPS REQUISITION DETAILS.

     

    DESCRIPTION AND QUALIFICATIONS

    33


    Description: Enter your Position Summary in both the Internal and External tabs
    Image Removed your Position Summary in both the Internal and External tabs 

    Click the "Internal" tab to navigate to the Internal description (highlighted in red)

    Use the monitor icon to enter full screen mode if working with large quanities of text. (higlighted in blue)

    Use the Paste from Word icon to paste already formatted content from word into this field (highlighted in orange)
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    Once in the Internal description tab we strongly suggest you use the "Clone External Description" checkbox. If this box is checked, any changes made to the either description will update the other in real time.

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    Qualifications: This area is for preferred qualifications above and beyond the KSAs of the job description. Enter information in in Minimum tab  tab only. Do not use the Ideal tab. 
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    HIRING TEAM

    34

    Primary Owner 
    Will default to to Hiring Coordinator creating  creating the Requisition Requisition  Image Removed

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    To add  To add Owners, click the + next to Add Owner(s)
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    Enter Name and/or ID of . Owners are users who will have approval access for the requisition.

    In the open dialogue box, enter Name and/or ID of the person you want to add and click click Search
    Click Name in Red
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    Name will appear under Selected
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    Click the Add buttom
    Verify Name has been added as Owner
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    Hiring Manager  

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    Once found, click on the name of the person in the Name column.  

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    If selected, the person will appear in a new section called Selected. Click the Add button to add them as an owner.

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    Hiring Manager (equivalent to Department Approver)

    Select by clicking on Image Removed icon
    Image Removed
    Reviewer(s) (

    . Use the Image Added icon to access the Select User dialogue box and search for the user.

    Image Added 

    In order to add reviewers, follow the same steps as listed in Step 34

    Reviewers are equivalent to Screening/Search Committee

    )Click Add Reviewers

  • Instructions to Add Reviewers are similar to adding Owners (see above)

    • 35

    Interviewer(s):

    Image Added

    • Click Click Add Interviewers
    • Instructions to to Add Interviewers are  are similar to adding adding Owners (see above)

    36

    Image Removed Add Approver(s)

    • Hiring Manager is 1st Approver
    • StuEmp Approver 1 (Student Employment Area Approver)
    • Click on the Image Removed icon next to Approvals
    • Select User
    • Click Add
    • Click on the Image Removed
    • Type Approver 1 in the Last Name search field and Stuemp in the First Name search field (this is the Student Employment Area Approver).
    • Image Removed Click Search
      • Select Stu Emp Approver 1
      Image Removedand Reviewers (see step 34)
     ATTACHMENTS
    36Documents are not required for posting Student Requisitions. 

    Optional documents from department: You may attach a form with screening questions for students to complete and attach to their application. Be sure to add information about the screening form (in the Comments field) and attach under Required Documents.     		This form should not take the place of interview questions.

    37

    Approvals

    In order to add Approvers, select the red + icon

    Image Added

    Hiring Manager is 1st Approver (you will need to add this)

    From this dialogue box, select the addition symbol in the Add column next to Hiring Manager, and User and then click Add. The Hiring Manager should populate based on the Hiring Manager listed above.

    Image Added

    Use the Image Added icon to open up the Select User dialogue box.

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    In the First Name field type StuEmp and click Search

    Finally, click on the "Approver 1, StuEmp" name

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    REQUISITION

    38

    Priority: Select Select High (Requisitions will be reviewed in the order they are received regardless of priority selection)
    Image Removed39 

    Openings: Enter numbers of hires from this requisition:
    Example: Image Removed

    Select Ongoing box

     Select Ongoing box for continuous recruitment (must request Ongoing option from Student Employment Manager)


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    40

    Target hire date: Leave as as Default (Current Date) (does not show up on Job Ad)41

    Requisition Status: Leave as Draft
    Image Removed42 Leave as Draft 

    Do Not Allow to apply: Skip. Must be blank or no students will be allowed to apply to your job posting; Do not check).
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    43

    Click Save button
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    After you Click Save, the system returns you to the Manage Requisitions page.

    • Select the Job Title of the Requisition that you just saved.
    • You may either scroll down to the bottom of the page and select Next to take you to the Job Ad

    OR

    Click on Job Ad on the left menu to take you to the Job Ad

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    JOB AD

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    Click Preview
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    • Review both External and Internal Site Job Ads
      Click Save button, then Click Next

     

    STUDENT APPLICANT WORKFLOW

    45

    Click Save button, then Click Next

     

    APPLICANT REVIEW

    46

    Click Save button, then Click Submit

    ...

    MUST BE UNCHECKED OR NOT STUDENTS WILL BE ALLOWED TO APPLY TO YOUR POSTING. 

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    When finished (and if you are ready), click the Next button to review Internal and External Job Ads. You can more easily review these Ads if you use the Preview option.

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    Once reviewed click the Next button

    Click the Next button on the Application Workflow page (DO NOT MAKE CHANGES HERE)

    On the Applicant Review section, click the Submit and Manage Postings button on the bottom right of the page if you are ready to submit your requisition.

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