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- Current graduate major, program and level (note: newly admitted students may have a notation of "No Learner Record" under Program. This is temporary and you can still submit the contract as long as "Current Graduate Status" above says "Active").
- Any active positions with UNM (Note: assistantship recipients must meet workload limitations described in the Policy for Administration of Assistantships http://grad.unm.edu/funding/assistantships.html, and may not concurrently hold a University of New Mexico staff position. Position numbers beginning with GM, GB, UM or UB may be concurrently held with an assistantship. All others are staff positions and cannot be concurrently held. Also, please note that if the "End Date" field on a position is blank, the position is active. If there is a conflict, work with the student and other department(s) to resolve the issue. Any changes to other employment positions should be submitted to the appropriate Employment Area prior to submitting the assistantship contract.
- Citizenship Status (workload limitations differ for US Citizens/Permanent Residents and International Students; please see link for Graduate Studies website above for details)
- I-9 status – verify whether an I-9 has been received or not (note: if I-9 Status is "Temporary," the "Expires" field will be populated with the expiration date; otherwise the "Expires" field will not be shown. If I-9 status says "ERROR," this means the student is a new employee and an I-9 has not yet been recorded.)
- Note: An I-9 may be required even if the above indication is marked received. Please instruct any students that are new hires, students with a break in employment for more than 90 days, or students with an expired I-9 eligibility to complete new hire paperwork at Graduate Studies.
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