Staff NSP User Guide
Applicable Policies/Guidelines
- UAP 2615: Non-Standard Payment Processing
- UAP 3500: Wage and Salary Administration, Section 8: Extra Compensation
- Extra Compensation
The following criteria applies to the Staff Non-Standard Payment (NSP) Form EPAF process:
- Employee has a been been previously paid previously using the Non-Standard Payment process and has an “N” suffix position.
- If the employee does not have an “N” suffix position, then complete the PDF NSP form and submit to their HR Consultant.
- The PDF NSP form will need to completed and attached to the Staff Non-Standard Payment EPAF.
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- NEW VALUE:
- The Effective Date need needs to match the effective date and personnel start date used above.
- Select the appropriate Earnings – use list on page 1 of user guide.see above listing of allowable earn codes
- Hours or Units Per Pay – will always be 1.
- Special Rate – the amount to paid per period. If a one-time pay, then this will be the full amount. If paying over several pay periods, then this will be amount per payment.
- End Date – This will be the first day AFTER payment is made.
- Exempt – if paid on the last day of January, then the End Date will be 02/01/20xx20XX
- Nonexempt – will be the first day of the next 2R pay period
- 2R3 end date is 01/26/2024, then the End Date will be 01/27/2024
- LABOR DISTRIBUTION CHANGE:
- Effective Date – first day of the applicable payroll period.
- COA – will always be “U”. This must be filled in for this section to function properly.
- Index – enter the appropriate index
- Account Code – enter the appropriate account code
- Percent – will always equal 100 – if using multiple indices, then total will need to equal 100
- NOTE – once COA and INDEX are entered, select the “Default from Index” button to bring in the remainder of the information
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Required Attachments
- Completed NSP PDF form. If submitting as an EPAF attachment, then signatures on the PDF are not required.
- Any documentation supporting the NSP payment.
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